Executive Assistant

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Executive Assistant

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

What you will do:

• Experience working with multiple executives and prioritizing your workload accordingly

• Thrives in a fast-paced environment

• Receives multiple information requests and anticipates information monitoring needs

• Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools (e.g., how to send a link to information/files and track receipt)

• Uses organized systems to store or archive information/files as appropriate and follows company protocols for disposing of sensitive information

• Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning

• Manages admirative tasks for implementation of employee engagement activities/events

• Continuously reviews personal results against desired standards and takes corrective action to ensure success

• Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels

• Develops understanding of organizational terminology, org structure of whole company

• Ensures there is coverage during absence. Provides coverage for peers when absent

• Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables

• Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency

• Considers team members’ time commitments in creating schedules and planning meetings

• Tracks deadlines follows up with team members to ensure deadlines are successfully met

• Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate

• Attends offsite meetings and takes notes

• Manages daily schedules and sets up personal appointments for the executives

• Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc

• Builds strong relationships across the organization with internal and external stakeholders

• Handles confidential information with integrity

• Connects with extended EA teams to proactively plan team's calendar needs

• Connects in with team members to ensure that their leader's calendar is best accommodating the team's needs

• Processes expenses, handles vendor set-up and corporate credit card reconciliation

• Handles vendor set up and invoicing for suppliers not paid through credit card

Who you are:

• 6-10 years of related experience

• Education: Bachelor's or equivalent experience

• Calendar Management

• Travel Coordination

• Expense Tracking

• Advanced skills in Microsoft Office

The total cash range for this position in Seattle is $66,000.00 to $92,500.00. Employees in this role have the potential to increase their pay up to $105,500.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience.  Pay ranges may be modified in the future.

Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership.