Executive Team Assistant, Sales

Responsibilities:

• Support key account sales meetings for select key accounts including travel, site/room management, arranging for meals, product seeding and other needs to insure a high-value meeting environment for critical customers.  This includes RIA Run Summit, GOA Trade Show, Bi-annual sales meeting support and other key account meetings as needed.  
• Key resource to the VP of Sales which includes calendar management, meeting execution, time management, expense and presentation support
• Proactively manage and maintain calendars for leadership, organize and execute various international/domestic travel plans and complete expense reporting
• Partner with leaders to execute monthly team strategy meetings and offsites including room/Teams’ reservations, scheduling, ordering food, setting agenda, room set up, capturing notes, and maintaining list of action items including follow up
• Partner with leadership to drive culture initiatives and help build team integration and collaboration to deliver desired business results, executing key connection moments for the team throughout each year with guidance from leadership
• Support US team travel activities including visa processing, managing credit card expenses and team events
• Coordinate and arrange key cross-functional meetings based on the calendar, requests from functional leads and other departments including strategic and quarterly meetings & offsites, as well as cultural strength sessions
• Develop strong relationships with team members to build team cohesiveness and identify potential areas of opportunity to improve efficiency and connection through tools for the team
• Actively connect and engage in Executive Assistant group for planning purposes and building relationships across the organization
• Perform routine clerical and administrative functions and/or various projects and research as necessary, helping to craft written communication or build PowerPoint presentations with direction a plus
• Coordinate onboarding of new hires as well as maintain functional seating arrangements for the team
• Handle confidential information with discretion, sound judgment, and integrity
• Apparel and Footwear Sample Management, which includes order and inventory management for Sales Management and Sales Reps, M3 Data entry; marketing order placement, seeding and sample ordering and maintenance of storage sites for all Sales samples in HQ buildings 
• Prepare sales collateral for sales presentations (PowerPoint, copying, binding)
• Manage the set-up of HQ Showroom(s) for key account meetings with external customers
• Manage the race bib program for retailers; write PO’s, communicate with retailers, sales reps and vendor
• Facilitation of VISA requests for international travel for sales managers and key customers

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred; or