Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

The Bureau for Inclusive Growth, Partnerships, and Innovation (IPI) provides thought leadership and technical assistance that catalyzes inclusive growth, expands partnerships, and generates innovative solutions to complex development challenges. IPI leads in carrying out key Agency priorities, including pursuing gender equality and inclusive development, mainstreaming our work with local partners across the Agency, and expanding private sector partnerships. We also lead the Agency in advancing education, cybersecurity and digital access, and economic growth. 

The Bureau’s Center for Education (IPI/EDU) leverages its expertise, partnerships, and global perspective to guide and influence the education sector, advancing U.S. Government development priorities.  

The Special Assistant will work directly with IPI’s Deputy Assistant Administrator/ Acting U.S, Senior Coordinator for International Basic Education Assistance to provide administrative support, including scheduling and calendar management, travel accommodations, meeting preparations, visitor logistics, and management logistics. The SA also supports IPI Front Office processes.

This position will be onsite fulltime at the Ronald Reagan Building in Washington, DC, with the opportunity for situational telework

Responsibilities

Administrative Support

• Provide administrative and workflow management support  
• Provide scheduling and calendar management support  
• Ensure external and internal meetings and conference calls run smoothly and effectively by managing invites and conference call details, organizing meeting logistics, preparing meeting materials, recording minutes and actions, coordinating follow-up, and booking facilities 
• Develop trackers and tables for planning and monitoring upcoming tasks and responsibilities 
• Assist in the preparation and assembly of meeting materials, as well as note-taking and tracking action items that require follow-up  
• Coordinate travel arrangements as needed, including flights, accommodations, visa application, country clearance, ground transportation and receipts 
• Support other DAAs and Front Office staff and collaborate with the IPI Center for Education’s Staff Assistant, as needed 

Correspondence Management

• Manage taskers coming into the IPI Front Office in coordination with other team members 
• Track and process all Front Office and above clearances of IPI/EDU briefers/memos 
• Review correspondence for proper formatting as prescribed in official Agency guidance 
• Keep abreast of and implement Agency guidance to ensure proper document management through clearance processes, electronic filing, etc. 
• Produce documents to a very high standard without need for re-editing prior to clearance and dissemination from office 
• Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence, cables and program documents) 
• Distribute correspondence and documents and other requested information 
• Track, control, and file documents (log and track documents, standardize and maintain files according to Agency Records Management directives) 

Relationship Management

• Liaise with USAID Administrator and Deputy Administrators’ Front Office, the Office of the Executive Secretariat, other bureaus’ Front Offices, sp