Office Manager

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Office Manager

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The Office Manager position is a vital position in our Workplace organization. This position is also the primary administrative support for the Workplace Division Vice President and senior leadership team. This position will interact with a diverse group of important external clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Additionally, this position is responsible for planning and coordination of business and employee events, providing logistical arrangements for office meetings, management for office and facilities with building management, ordering business and breakroom supplies, along with special organization projects.

What You’ll Work On

• Provides high level administrative support to Workplace Divisional Vice President

• Maintains DVP calendar including meetings, coordinating travel arrangements, other executives and staff meetings

• Assists in meeting preparation as needed – putting visuals together, agendas, conference room set up

• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors

• Supervises the department’s administrative personnel, including Office Receptionist and Facilities Coordinator

• Ensures employee compliance with policies and practices. Develops time schedules for routine activities in the department

• Provide cross-site coordination with Richmond, VA and Manilla Workplace offices

• Ensures that the organization’s administrative needs are met in a timely and efficient manner

• Evaluates administrative processes and revises as needed

• Tracks expenditures of the unit/department as assigned

• Ensure maintenance of essential department records

• Communicates with employees to ensure they are updated on new or changed processes, procedures, and policies within the organization

• Oversees arrangements for consultant agreements and services, including reimbursement

• Recommends solutions to complex personnel and administrative issues

• Coordinates and facilitates special organizational projects as needed

• Ordering supplies needed for the business

• Assist in facilities logistics as needed

• Additional duties as assigned

Required Qualifications

• Bachelor’s Degree in Business Administration or related field or equivalent work experience

• Minimum 5 years work experience as Office Manager or relevant business experience

Preferred Qualifications

• Strong computer skills including proven Microsoft Team’s administration, Power Point and other Microsoft suite of products

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