Office Coordinator

 
 

Job ID:  523264

 

Texas Materials, A CRH company, is a leading supplier of aggregates, asphalt, ready mixed concrete, and paving and construction services in Texas. Our focus is to provide quality products and reliable customer service with a safety-first mindset.  We consider our employees our greatest strength and we make it our priority to invest in their development and well-being. When you work for Texas Materials, you are helping to support and build the infrastructure of Texas.

 

Position Overview

Oversee office related functions and provide support to all personnel. The selected candidate will be required to work in a team environment with other co-workers and managers.

Key Responsibilities

• Office Coordinator works under the direction of the Company President, VP/GM and reports to the Texas Region Executive Assistant.

• Answers incoming company calls, emails, and other communication in a professional manner, determines the nature of business and directs to appropriate destination.
• Greet and assist visitors in a professional manner and open door to visitors or deliveries, when needed.
• Receive and sign for delivered packages and notify recipients or deliver to recipients, if possible.
• Assist in administrative/clerical, in nature, type projects as needed.
• Gather and sort daily mail.
• Coordinates arranging internal office moves, office maintenance, ordering office supplies, etc.
• Respond promptly to the managers’ queries.
• Assists team with various projects, including coordinating office set-ups, events, etc.
• Manages office meeting calendars, distribution lists, and office mapping.
• Coordinate meetings and all related set-ups for managers, as requested.
• Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Acts as the liaison with the building property management on office suite issues, building events, etc.
• Acts as the liaison with building cleaning company to ensure proper cleanliness of building.
• Ensure a safe work environment in compliance with all safety policies and procedures using the appropriate tools and equipment for the task.
• Perform other duties as assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

 

Education/Experience

• High school diploma or General Education Degree GED is preferred.
• 1-3 years of experience in an office services professional support role.

 

Knowledge/Skill Requirements

• Excellent verbal/written communication skills.
• Ability to handle confidential information and maintain strict confidentiality.
• Demonstrate close attention to all details.
• Demonstrate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated strengths in customer focus, action orientation, problem solving, interpersonal savvy, time management, planning, organizing, dealing with ambiguity, composure, organizational savvy and drive for results.
• Ability to work independently and in a team environment.
• Bilingual (English/Spanish) a plus.

 

Work Requirements

• Must be 18 years of age or older.
• Must pass pre-employment physical, drug screen and criminal background check.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.