Executive Assistant – Office of the Chief Marketing Officer

Executive Assistant – Office of the Chief Marketing Officer

Please note that we do not offer visa sponsorship for this position.

Summary

In this role, you will provide administrative support to senior leaders within our  Marketing organization, with additional support to select leaders in Distribution . You will also assist in planning, organizing, and managing special projects that align with strategic business goals. This highly visible role requires excellent organizational, communication, and prioritization skills, as well as sound judgment and the ability to manage competing demands with professionalism and discretion. You will collaborate across all levels of the company and with external partners, including creative agencies and vendors. Mentorship and professional development opportunities will be provided to support your growth in this role.

Key Responsibilities

• Provides timely and effective administrative support and assistance to Marketing and Distribution leadership teams, and other critical roles within the Office of the Chief Marketing Officer (OCMO).
• Develop a strong understanding of Marketing strategy, brand objectives, and business priorities, while gaining working knowledge of the broader Distribution organization. Serves as a key liaison between the OCMO and internal departments, field leaders, and external partners; ensuring overall effectiveness of relationship management, timely communication and coordination.
• Manages complex calendars and demanding schedules for senior leadership, including arranging meetings and travel, conferences, preparing agendas, and related logistics, including timely  expense reports.
• Coordinate and support team-wide communications, events, and information flow for OCMO.
• Assists in preparing presentations and related materials; ensures that presentations are clear, succinct, and aligned with Marketing strategy.
• Support the planning and execution of strategic initiatives, including:
• Documenting planning conversations and project milestones
• Coordinating communications and materials
• Organizing and facilitating project and team meetings
• Supporting the onboarding of new Marketing and Distribution team members
• Drafts special communications to internal and external stakeholders.
•  Actively contribute to the administrative group community, providing support and coverage for fellow administrative professionals as needed.
• Perform other duties and contribute to special projects or transformation initiatives at the direction of senior leadership.

Job Requirements

• Bachelor’s degree in Administration or equivalent years of job experience or certification.
• The ideal candidate should have administrative experience supporting senior leadership, with a willingness to grow into more senior administrative roles.
• Experience in the financial services industry (preferably in a life insurance company setting) or comparable industry experience is a plus.
• Must have strong interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy and the ability to interact effectively with all levels of employees, customers, and vendors.
• Must have strong verbal, written, and phone communication skills.
• Must demonstrate initiative and the ability to work independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion while seeking guidance when needed.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or the ability to learn company systems quickly.
• Must be able to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.
• Must be willing and available to work the hours necessary to meet the demands of the business.
• Demonstrates a commitment to quality and attention to detail.
• Exposure to project coordination or event planning with a desire to develop in this area.
• Must be able to pass a background check.

The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.

Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.  National Life offers a competitive t