Residency Program Coordinator - Anesthesiology Administration

Company Description

It takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.
 

Job Description

Under general supervision, this position is responsible for various administrative and clerical tasks to support the coordination of the Anesthesiology Residency and Fellowship Training Programs, staff appointments, and Continuing Medical Education in the Department. Also performs various administrative and clerical tasks to support assigned physicians.
 

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:
 

General Administration

• Works with Program Leadership to maintain and distribute a residents’ handbook which will include departmental specific policies, procedures and information
• Processes and tracks GME resident reimbursements for qualifying educational costs
• Liaises with appropriate campus offices, teaching locations, and affiliated hospitals on behalf of program needs
• Coordinates and administers in-training examinations for residents
• Tracks and verifies residents’ vacation, personal days and sick time
• Supports Assistant Director of Perioperative Education to ensure that resident payroll (Kronos) is accurate and processed
• Coordinates and distributes resident rotation, on-call and didactic schedules through various communication channels and to appropriate stakeholders
   

Graduate Medical Education Coordination

• Plans and schedules new residents/fellows departmental onboarding, orientation and ensures that all residents are appropriately appointed to the program (i.e. appropriate visas, medical school appointments, licensure and malpractice insurance are in place)
• Oversees advancement process for continuing residents including but not limited to renewal of contracts, and if applicable, renewal of visas
• Coordinates all aspects of resident/fellow graduation including final summative evaluations and mandatory checkout process
• Counsels current and incoming residents on such issues as scheduling, specific rotation requirements, annual and sick leave, benefits, policy and procedures, survival skills, etc.;
• Coordinates all the departmental educational lecture series. Facilitates the planning of topic areas for the academic year. Seeks out appropriate speakers from the regional and national medical community. Organizes teaching materials to support the aforementioned, including weekly resident lectures, monthly basic science programs, visiting professorships, and grand rounds and resident research day.
• Completes and distributes both the monthly conference schedule and Grand Rounds in conjunction with the Chief Resident.
• Performs regular surveys of residents and students to solicit feedback on the department’s educational programs.  Analyzes data and presents results to the appropriate education committees with recommendation for improvement.
• Schedules BI-annual mock boards and in-service examinations. Proctors all Anesthesia Knowledge Tests (AKTs) and ABA ITE Exams.
   

Resident Recruitment Coordination

• Assists PD with all aspects of annual National Resident Matching Program (NRMP) process
• Uses ERAS software to manage residency application process and compile reports as necessary
• Coordinates all resident/fellow interviews and communication with applicants as necessary and appropriate
• Assists the program director in submitting the rank order list to the National Resident Matching Program
• Processes requests and inquiries for information/material about the residency program from potential residents
   

Accreditation & Compliance Coordination

• Assists Program Directors with completing/updating annual program information for professional organizations and accreditation
• Schedules semi-annual individual resident meetings with Program Director, Clinical Competency Committee (CCC) meetings and Program Evaluation Committee meetings
• Assists PD with preparation of Annual Program Evaluation (APE) and WedADs updates.
• Maintains Resident and Core Faculty scholarly data log
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