Location

ST. LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Assists department or division head in administration of department financial and operating procedures and programs. Coordinates and manages human resources, purchasing, and financial management for the department or division. Performs administrative duties of a complex and confidential nature in support of senior management; may supervise assigned nonexempt staff.

Job Description

• Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
• Provides administrative support to division research administration:
  • Assists section head and senior management in compiling faculty promotion packets, faculty offer letters, tracking and scheduling faculty evaluations, process information technology requests (request computers, telephone numbers, signage on campus, other).
• Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
• Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
• Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
• May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
• May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
• Performs administrative duties of a complex and confidential nature in support of senior management.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at desk or table.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Administrative Or Budgetary Support (5 Years)

Skills:

Microsoft Office

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Confidentiality, Critical Thinking, Detail-Oriented, Developing Creative Solutions, Financial Resources, Hea