Team Support I

Job Description

DUTIES:

• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills

• Review priorities with management as necessary

• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements

• Requires basic knowledge of Company policies and practices

• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position

• Interact with internal and external clients

• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets

• Coordinate regular travel arrangements, basic domestic and international

• Write or answer routine correspondence as directed; i.e., form letters with mail merge

• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management

• Ensure accuracy (i.e., proofreading, grammar)

• Maintain databases, general and department or Division specific applications

• Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports

• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices

• Occasionally travel in the position

• Multitask daily

• Support the HR hiring process in filling open positions on the team

• Assist with special projects and other duties as assigned by the department as needed

• Perform other work as assigned, including work within your classification throughout the bargaining unit

• Assist in HtR and Workday tasks as needed

Minimum required education:

• High School Diploma or equivalent

Required experience and skills:

• Word processing software (e.g., Microsoft Word)

• Email/calendar/scheduling software (e.g., Microsoft Outlook)

• Presentation software (e.g., Microsoft PowerPoint)

• Spreadsheet software (e.g., Microsoft Excel)

• Minimum of 1-3 years administrative experience or equivalent

ADDITIONAL JOB FEATURES:
In order to move to the next grade level, based on management’s assessment, the successful incumbent must meet the following:

• Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire

• For grade 16 (Team Support II), have at least 3 years company administrative experience in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years company administrative experience in the grade 16 (Team Support II); since date of most recent hire

• Demonstrate competencies and experiences in the requirements for the next higher step; and

• Pass the applicable skills/aptitude assessments.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).  Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders wh