Administrative Assistant II

About Neurodevelopmental Services   

Our unique Neurodevelopmental Center offers group services for children and adolescents with autism, and other neurodevelopmental challenges, that are not available anywhere else! Our ABA model is inclusive of play-based, compassionate, naturalistic teaching approaches. We provide 1:1 aides for clients who need more support to participate in our therapeutic learning groups, and we offer intensive parent training groups.   

We focus on the core challenges clients face that impact their daily functioning and quality of life. We provide therapy to enhance skills such as social connection, emotional regulation, communication, daily living, and sensory development to promote independence and self-determination.    

Who We Are  

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speaks 22 languages. They are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.  

Who We Serve  

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal-eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.    

Compensation We Offer 

•  The initial compensation for this position ranges from $23.43 to $28.81/HR.
•  Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations.
•  The salary may also vary if you reside in a different location than the location posted. 
•  5%-7.5% Bilingual Differential for qualified positions

Benefits We Offer 

•  Benefits eligibility starts on day ONE! 
•  We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!   
•  Employer Paid Long-Term Disability & Basic Life Insurance
•  401K Employer Match up to 4%
•  Competitive Time Off Plans (may vary by employment status)
•  Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

JOB SUMMARY

Works within the vision, mission and philosophy of the agency, Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.

RESPONSIBILITIES AND DUTIES

1. Demonstrates mastery of Administrative Assistant I job description competencies.
2. As a representative of the agency, provides consistent, effective customer service and maintains appropriate professional communication with members of outside agencies, vendors, youth, and/or families as well as internal customers across programs and departments.
3. Manages and maintains daily calendar, meetings, performs specific work procedure assignments, acts as a liaison between finance and programs, provides reports and data internally and externally as required. 
4. Takes minutes and exercises judgment about what is included.
5. Manages office supply needs, performs routine maintenance on office equipment (toner and paper for fax copier, removing paper jams from fax or copier).
6. Initiates contact and implemented defined safety procedures in event of an emergency. 
7. Initiates c