Sr. Administrative Manager (DOM Responsible AI & Information Science in Empowering Medicine)

The Department of Medicine’s RAISE (Responsible AI & Information Science in Empowering Medicine) Center and Division of Nephrology are seeking a Sr. Administrative Manager. The Sr. Administrative Manager will manage the financial and administrative activities primarily for the RAISE Center at East Baltimore, Bayview and all satellite locations, and will also provide support to the Division of Nephrology in line with other divisional leadership structures. The position reports directly to the Division Administrator and has a reporting relationship to the RAISE Center Co-Directors, Nephrology Division Director, and Department Administrator to ensure efficient and coordinated functioning of the division and center. This position encompasses the management of a large and complex center structure, which includes finances, human resources, program/business development, sponsored research, and other fiscal and administrative operations of the division.

Specific Duties & Responsibilities

Communications

• Develop and disseminate reports that highlight the center’s contributions to the tripartite mission of the Department of Medicine (DOM): research, education, and clinical care.
• Lead the creation of the center’s annual report to showcase achievements, impact, and strategic direction.
• Maintain and update the center’s website to ensure timely and accurate representation of initiatives and resources.
• Collaborate with stakeholders to craft compelling stories and content for the website that highlight key accomplishments and innovations.

Program & Event Planning and Management

• Work with Division Administrator, Division Director and RAISE co-leads to develop detailed business plans for new and existing clinical, educational and research programs to include market demand assessment, capital needs, facilities, divisional strengths and opportunities, operational requirements, and implementation plans.
• Formulate tactical operational plans in conjunction with administrative leaders in the DOM and School of Medicine (SOM), Bayview campus, and other affiliated institutions.
• Serve as Project Manager to coordinate and oversee a diverse portfolio of projects involving faculty, residents, and fellows across various domains, including clinical research, clinical impact initiatives, operational analytics, and health IT startups and innovation
• Regularly report to divisional stakeholders during preparation and launch of new clinical, educational and research programs.
• Work with the Finance Manager to build business plans and work with the finance team to obtain quotes for capital equipment. Work with manufacturers to arrange for representatives to provide training.
• Partner with Division Administrator and Finance Manager to present plans to the departmental, school and health system leadership for approval.
• Communicate critical IT system updates to faculty, fellows and staff on a weekly basis.
• Complete monthly reports to communicate project status and financial impact.
• Organize and support a variety of events, including faculty meetings, educational workshops, academic and industry conferences, and donor engagement events

Research Operations and Administration

• Assist grants and contracts team and finance team in post-award management of sponsored awards.
• Maintain space and equipment inventories.
• Outline existing opportunities to improve space utilization and define needs and justification for additional space to the DOM, SOM, and Bayview Medical Center.
• Assist with annual laboratory safety review as needed,
• Provide information concerning division, department, and school policies to divisional personnel.
• Provide divisional information as requested by department, school, hospital, or external entities as requested.
• Attend DOM monthly division meetings and disseminate information to faculty and staff.

Financial

• Work with grants and contracts analysts, non-sponsored finance team, BIDS program coordinator, and administrator to monitor expenses and financial profitability of the division and center.
• In partnership with the Division Administrator, develop and manage all funds budget for division and RAISE Center.
• Create provider and program P&Ls for review with senior leadership.
• Assist the grants and contracts team with large, complex grant or programmatic budgets.
• Act as division-level approver for financial transactions, procurement, and payroll distributions.

Faculty Engagement and Onboarding

• Manage the process for faculty interested in joining the