Senior Administrative Program Specialist

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™


We are seeking a Senior Administrative Program Specialist to support a NASA contract in Greenbelt, MD.


Job Description:
Serve as the Senior Administrative Program Specialist providing executive business support to the GEO Programs Division at NASA Goddard Space Flight Center.

Responsibilities:
• Provide proactive administrative and business support to the GEO Programs Division leadership, Chief of Staff, and team members, ensuring effective coordination and communication across the program office.
• Develop, review, and format documents and presentations for internal and external stakeholders, ensuring consistency with NOAA/NASA standards.
• Manage calendars, schedule and coordinate meetings (both in-person and virtual), and handle all logistical requirements including agendas, attendee coordination, and technical support.
• Responsible for deciding how to approach tasks, develop a plan, and communicate with a team to accomplish them.
• Responsible for distributing information to team members, stakeholders, and leadership quickly and efficiently
• Maintain and update databases, records, and information systems to support tracking of administrative tasks and project activities.
• Conduct a technical review of correspondence prepared for signature of organizational executives to assure consistency with NOAA/NASA procedures, standards and directive on completeness, timeliness, and format standards.
• Answer phones; including taking and delivering messages.
• Greet visitors and escort them to meeting locations as needed.
• Support and coordinate, as needed, office logistics including supplies, inventory, moves, and workspace setup.
• Analyze data for reports including gathering data from database reports, performing variance analysis, and writing data for presentation format.
• Support logistical needs including travel coordination and shipping of materials.
• Work with the GEO Programs/Projects to develop and maintain Standard Operating Procedures for general administrative tasks within the division.
• Coordinate foreign national visits to include security/badge processing.
• Participate in onboarding support for new division staff and assist the retirement transition process for departing staff.
• Prepare, process, and coordinate approval for purchase request and other documents.
• Support the GEO Programs Division NOAA Continuity of Operations Plan.
• Additional duties as identified; May lead others in complex assignments.

Requirements:
• Experience as a team lead or supervisor setting goals, overseeing tasks, and reporting to stakeholders and leadership
• Ability to quickly take action to changing environments and communicate a clear direction to employees and customers with urgency.
• A strong ability to make sound decisions quickly utilizing analysis, experience, and judgment.
• Ability to learn quickly and think critically to create innovative solutions for customer and employee needs.
• Expert knowledge of Office 365 suite (Excel, Word, PowerPoint, Outlook)
• Outstanding proactive customer service with strong problem solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly provide solutions.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.
Education and Experience:
Bachelor’s degree and 5-7 years of related professional experience or equivalent professional experience in lieu of degree.


We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.