Accountant,Inter

Position Title: Accountant,Inter

Employee Classification: Accountant,Inter

College/Division: Physical Science Laboratory

Department: 470580-PSL BUSINESS ACCOUNTING OFFICE

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate:  Commensurate with qualifications.

Appointment Full-time Equivalency:  1.00

Exempt or Non-Exempt:  Exempt

Summary:  Join the PSL Accounting team as an intermediate accountant!

Classification Summary:
Performs moderately complex accounting activities relating to the maintenance of a complete and accurate general ledger and the resultant managerial reports and financial statements.

Classification Standard Duties:
Analyzes and reviews budgets and expenditures for local, state, federal, and private funding, contracts, and grants ensuring compliance with fiscal accountability and reporting and funding requirements. Monitors and reviews accounting and related system reports for accuracy and completeness; prepares and reviews budget, revenue, expense, and payroll entries, invoices, and other accounting transactions. Analyzes revenue and expenditure trends, recommends appropriate budget levels, and ensures expenditure control. Advises and interprets policies to faculty, staff, and outside persons such as vendors, funding source representatives, and patients; explains billings and reports, and resolves related problems. Develops accounting applications; oversees the input and handling of financial data and reports for the institution's finance and human resources systems. May participate in auditing projects, as appropriate to individual operating needs. May coordinate the preparation of regularly scheduled and special billings and financial statements for local, state, federal, and private funding sources. May prepare accounting entries for proration of indirect costs, letters of credit, salary reallocations, loan transactions, financial aid disbursements, refunds, and repayments. May develop, negotiate, and defend a unit's operating budget and consult with management of the unit on the fiscal aspects of program planning, salary recommendations, and other administrative actions. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in Accounting.; Required Experience:One (1) year of professional experience directly related to the standard duties as outlined.; Equivalency:Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work and one (1) year of professional experience directly related to the standard duties as outlined.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of applicable local, state, and federal regulations, and generally accepted accounting principles. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of finance, accounting, budgeting, and cost control procedures.; SKILLS:Account balancing and reconciling skills.; ABILITIES:Ability to analyze budgetary expenditures for compliance with funding agencies' budget, policies and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to supervise and train assigned staff. Ability to lead, train, and functionally supervise staff and/or student employees.

Job Duties and Responsibilities
Reads and analyzes contracts to ensure proper accounting of expenses, as required by the contract. Liaison with RAS to address any concerns about language / clauses (T&Cs) of concern to PSL. Assists in establishing labor rates and activity codes for Time and Material (T&M) contracts. Reconciles all contracts monthly, to include labor distributions by index/fund along with spending and tasks. Prepares journal vouchers and and Electronic Labor Redistributions. Reviews all spending and notifies PIs of potential problems. Assists in the setup of new funds / index numbers as required. Provides Sponsored Project Accounting (SPA) with required reports and invoicing/billing information for the customers. Verifies and approves Purchase Orders, Pcard expenses, and Direct Pays for contracts. Prepares budgets for new contract proposals. Reconciles monthly payroll clearing account and leave accrual fund balances for PSL employees. Reconciles quarterly CLC clearing