Onboarding Associate

Company Description

A LITTLE ABOUT US:

At Dungarvin, we are more than a provider of support services—we’re a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we’ve been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do—from creating individualized service plans to building strong partnerships with families, teams, and communities.

As a Dungarvin employee, you’ll be at the heart of that mission. You’ll help people live meaningful lives on their own terms—supporting their goals, honoring their choices, and empowering their independence.

With services nationwide, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.  

Join our nationwide family and let us help you achieve your unique goals and dreams. 

WHAT WE OFFER:

• Compensation: $20.20 fixed hourly rate 
• Work Environment: Remote within the State of Indiana or Ohio
• Team Culture: Supportive, collaborative, and growth-focused culture. Open communication, flexibility, and professionalism are valued, while leadership recognizes individual strengths. The environment is positive, engaging, and fun.
• Work Schedule: Monday - Friday between the hours of 8:30 AM - 5 PM EST (some flexibility may be available)
• 401 K plan with up to 3% employer match after one year of service. 
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, life insurance at no cost, plus supplemental insurance options, FSA, and HSA 
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave 
• Employee Perks: National Brand Discounts, Employee Referral Program, and Employee Assistance Program   
• Job Mobility: Opportunities within Dungarvin’s 17 states of service 
• Growth & Development: Access to career growth opportunities, paid training, and mentorship 
• Mileage Reimbursement:  $0.50 cents per mile

Job Description

Join a mission-driven organization dedicated to empowering individuals and strengthening communities. As an Onboarding Specialist, you’ll play a vital role in creating a seamless, positive hiring experience for new team members. You’ll coordinate every step of the onboarding process; from background checks to welcome letters—while ensuring compliance with state and federal regulations. Your work will help new hires feel supported and set them up for success from day one. 

WHAT YOU WILL DO: 

• Manage the onboarding process by sending hiring documents, background check packets, and welcome letters, while maintaining consistent communication to ensure timely completion of paperwork and orientation attendance. 

• Conduct and track all background checks, reference checks, and driving record verifications. 

• Prepare weekly orientation rosters, maintain personnel and licensing files, and ensure applicant tracking systems are accurate and up to date. 

• Stay current on state and federal employment laws and licensing regulations to ensure full compliance. 

• Work closely with HR, recruiters, and operations teams to ensure a smooth, compliant onboarding experience, while participating in special projects that enhance hiring processes. 

We’re looking for someone detail-oriented, organized, and collaborative, with a passion for making a great first impression for every new hire.

Qualifications

MUST HAVE: 

• High school diploma or GED and at least 2+ years of HR experience related to recruiting, interviewing, or hiring. 

• Must be skilled in handling sensitive employee information with strict confidentiality and possess a strong working knowledge of federal and state employment laws and regulations. 

• HR & Onboarding Systems: Experience using HR and onboarding software, including Applicant Tracking Systems (ATS) such as SmartRecruiters, Workday, and UltiPro. 

• Technical Proficiency: Strong command of Microsoft Office applications (Excel, Google Sheets) for reporting, analysis, and workflow management. 

NICE TO HAVE: