Administrative Specialist

Job Identification

• Job Title:                   Administrative Specialist 
• Department:          Executive Office
• Reports to:              Executive Vice President
• Location:                 Alexandria, VA
• Grade:                       17
• FLSA Status:          Non-Exempt

Statement of Purpose

To provide support to the executive office and senior leadership for administrative tasks and other projects.

Business Communications

• Employees in Other Divisions                                                 Frequently
• Supervisory Personnel                                                                Frequently
• Associated Agency Personnel                                                 Frequently
• Federal and/or State Government Agencies                   Frequently
• U.S. AbilityOne Commission staff and members          Occasionally
• NIB Board Assistant Secretary                                               Occasionally
• NIB Board Members                                                                     Occasionally
• NAEPB Board Members                                                              Occasionally

Education

Associate of Arts degree or similar from a regionally accredited university, college, or technical school. Bachelor’s degree in communications, English, or business from a regionally accredited college or university strongly preferred. An equivalent combination of education and experience may also be acceptable.

Training and Specialized Knowledge

Must be a self-starter who can work independently while conducting numerous assignments. Excellent oral and written communications skills, including keen sense of grammar, punctuation, and written communication style guidelines. Strong organization, problem-solving and computer skills, including Microsoft Word, Excel, PowerPoint, SharePoint, and internet proficiency required. Excellent judgment and an ability to manage confidential work with tact and discretion.

Core Competencies

• Accountability
• Communication Skills
• Ethics /Integrity
• Customer Care
• Job Knowledge/ Technical Skills
• Process Improvement

Experience

A minimum of three (3) years’ professional experience in an executive assistant/support position. Prior experience supporting multiple executives and board members a plus.