Office Coordinator [Temporary] - Fern Hill Elementary

Posting number: 26-27-05317

Department: K12 Support

Division: Elementary Education

Job classification: Office Coordinator, Elementary

Posting type: Open

Categories: Office and Administrative Support, K-12

Summary

Expected Start Date: September 1, 2026

FTE:  1.0

Hours per day: 8

Salary Level: $36.13 - $46.25 DOE - Salary placement is based on verifiable LIKE work experience. 

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.  

Additional Information: This is a temporary position. Estimated work dates September 2026 - April 2027

Examples of duties

This position coordinates the operation of the school office; serves as secretary to the Principal; performs a variety of clerical and bookkeeping office duties; provides lead direction to building secretarial and clerical staff; provides support and quality customer service to students, parents, staff, and the public.

ESSENTIAL JOB FUNCTIONS

1. Manages the school’s main office; answers and responds to telephone and in-person inquiries from students, parents, staff, and the public; screens calls for the Principal for the purpose of providing support and quality customer service.

2. Contacts parents and/or makes arrangements to transport ill or injured students as necessary; in the absence of the school health room staff provides basic first aid medical care as needed; may enter health room visit data into District system; may complete accident reports; gives medication as directed by school nurse or Principal for the purpose of providing quality customer. 

3. Serves as secretary to the Principal; maintains appointment calendar; schedules meetings; may record minutes at meetings; compiles various reports, lists, correspondence, memorandums and other documents as assigned; prepares and files confidential materials for the purpose of providing support to the Principal.

4. Registers incoming students and processes necessary enrollment materials; completes data entry as required by individual school; coordinates services and information with sending/receiving schools and District offices; completes student withdrawals and related paperwork; may prepare the state monthly enrollment report and run elementary classification, registration and TPS general reports to determine validity of state reporting for the purpose of clerical and bookkeeping duties and providing quality customer service.

5. Establishes and maintains records and files for staff, student and building records; assists with fixed asset inventory, as assigned; maintains staff absence records and completes payroll documents; may maintain student attendance records for school and/or programs; may prepare daily attendance report; may create BECCA and other discipline letters for the purpose of performing office duties and coordinating the operation of the school office.

6. Ensures adequate daily substitute personnel in coordination with the District’s substitute office for the purpose of providing quality customer service to the students and staff.

7. Schedules and may processes paperwork for building use; may handle building authorizations; may maintain calendar for building usage and field trips; monitors building keys; maintains student safe; maintains records of office equipment; arranges for office equipment repair as necessary; may prepare work orders for maintenance for the purpose of providing support and quality customer service.

8. Receives and records student and school money for ASB and the general account funds; makes ledger and journal entries; maintains and monitors records for designated accounts and school budget expenditures; reconciles the general and ASB accounts; reconciles the bank statements monthly; works with the Finance department; keeps Principal informed of budget status for the purpose of performing clerical and bookkeeping duties. 

9. Assists staff in coordinating field trips for transportation and payment of fees; enters bus requests in computerized transportation system; communicates with Transportation Department regarding student transportation; reconciles field trip and bus costs; monitor grant monies from outside vendors and request reimbursement or initiates an invoice for the purpose of providing quality customer service and bookkeeping duties.

10. Requisitions, accounts for, receives and distributes school supplies, as assigned; may order and maintain general office supplies inventory; submits requisitio