Sustainability Program Coordinator

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Position Title: Sustainability Program Coordinator – Energy Operations

Department: Sustainable Operations
Location: [Your Location]
Reports To: [Your Name/Title]
Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and technically proficient Sustainability Program Coordinator to support our EnergyOps program and drive measurable energy reduction across our client's portfolio. This role requires strong organizational skills, technical rigor, and the ability to work independently while collaborating with cross-functional teams including engineering, facilities management, and technology partners.

The ideal candidate will bring proven experience in energy management, data analytics, and project coordination, with a track record of delivering accurate, high-quality work in fast-paced environments.

Key Responsibilities

Energy Reduction & Conservation Measures

• Identify, evaluate, and support implementation of low-cost and no-cost Energy Conservation Measures (ECMs) across the portfolio
• Calculate and validate energy savings using established methodologies and standardized templates
• Support validation and documentation of savings with clear, transparent reporting aligned with client sustainability goals
• Develop and maintain accurate project workbooks including scope, costs, savings calculations, and implementation timelines
• Target: Achieve validated annual energy savings through measurable, data-driven initiatives

AI & Technology Integration

• Support evaluation and implementation of Building Management System (BMS) AI platforms for energy optimization
• Coordinate pilot programs and vendor demonstrations, maintaining clear communication between technology vendors, BMS teams, and client stakeholders
• Define and assess "AI-ready" criteria for facilities, identifying appropriate test sites
• Track and report on AI tool performance, optimization opportunities, and energy reduction impact
• Maintain evaluation matrices and technology assessment documentation with accuracy and completeness

Energy Incentive Program Management

• Lead coordination and submission of utility incentive applications for energy projects
• Work with utility providers, engineering teams, and vendors to ensure accurate application data and timely submissions
• Track incentive program requirements, deadlines, and approvals
• Coordinate metering installation and verification requirements as needed for incentive compliance
• Maintain organized records of all incentive applications, approvals, and payments

Emissions & Resource Tracking

• Manage tracking and reporting of refrigerant emissions, diesel consumption, and related environmental data
• Proactively identify and escalate refrigerant leaks or anomalies requiring immediate attention
• Collaborate with Engineering and EHS teams to implement JLL's refrigerant management program standards
• Coordinate with site teams to ensure accurate, timely data entry in Envizi or other tracking platforms
• Support digital transformation of emissions and resource tracking processes

Data Management & Reporting

• Maintain accurate, organized project documentation, meeting notes, and status reports
• Serve as data contact for vendors, providing timely access to utility data, trend data, and system drawings
• Leverage available tools (Webex recordings, transcriptions, templates, SharePoint, OneNote) to ensure accuracy
• Prepare and deliver client-facing presentations and reports with professional quality and technical precision
• Validate all data sources and assumptions before sharing information internally or with clients

Emergency & Demand Response Programs

• Support coordination of emergency response and demand response programs, particularly for critical facilities
• Ensure program requirements are understood and implemented across participating sites
• Track participation, performance, and compliance with program terms

Stakeholder Collaboration & Project Coordination

• Work independently to drive assigned projects forward without reminders, proactively