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Senior Post-Award Grants Administrator
Mass General BrighamSomerville, United Statesfull_timeVerifiedPosted 2 Jun 2025
About the role
Site: Mass General Brigham Incorporated
The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contract administration while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham’s distinguished research community and collaborators in their pioneering efforts in science and medicine.
The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.
Principal Duties and Responsibilities:
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.
• Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure, and documentation requirements.
• Conduct a thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by the manager.
• Under the supervision of managers, assist as needed to ensure MGB compliance with terms.
• Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.
• Upon receipt of an award, complete the system database for all new awards being funded, and continue the account setup and corresponding data entry of award information into the Insight system.
• Maintain electronic Insight records in compliance with institutional and sponsor policies.
• After award information has been entered into Insight, activate the account. Notify PI and Department Administrator once approved and activated.
• Review incoming agreement modifications to confirm that proposed changes are appropriate. Negotiate, with guidance from the manager as necessary, with sponsors.
• Draft and issue outgoing agreement modifications to collaborators with directives from PI and department.
• Communicate with department and PIs throughout the grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
• Review and approve salary allocations for personnel with salaries that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of the award.
• Work with assigned departments and other MGB offices, as needed, on all PI transfers.
• Conduct financial analysis for all active accounts on the assigned department portfolio.
• Work with Post-Award Manager on complex transactions.
• Use Insight, MicroStrategy, or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
• Expected to obtain Institutional Signing Authority w
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
This is a remote role that can be done from most US states.The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contract administration while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham’s distinguished research community and collaborators in their pioneering efforts in science and medicine.
The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.
Principal Duties and Responsibilities:
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.
• Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure, and documentation requirements.
• Conduct a thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by the manager.
• Under the supervision of managers, assist as needed to ensure MGB compliance with terms.
• Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.
• Upon receipt of an award, complete the system database for all new awards being funded, and continue the account setup and corresponding data entry of award information into the Insight system.
• Maintain electronic Insight records in compliance with institutional and sponsor policies.
• After award information has been entered into Insight, activate the account. Notify PI and Department Administrator once approved and activated.
• Review incoming agreement modifications to confirm that proposed changes are appropriate. Negotiate, with guidance from the manager as necessary, with sponsors.
• Draft and issue outgoing agreement modifications to collaborators with directives from PI and department.
• Communicate with department and PIs throughout the grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
• Review and approve salary allocations for personnel with salaries that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of the award.
• Work with assigned departments and other MGB offices, as needed, on all PI transfers.
• Conduct financial analysis for all active accounts on the assigned department portfolio.
• Work with Post-Award Manager on complex transactions.
• Use Insight, MicroStrategy, or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
• Expected to obtain Institutional Signing Authority w
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