Meeting Services Coordinator (Temp)

Job Description

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.  Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe, and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.

Who You Are

This section speaks to our four core competencies - Drive & Initiative, Business Maturity & Acumen, Belonging Champion, Professional Agility & Learning) – pre-written by HR, does not change.

What You’ll Do
 

• 45% Set up and breakdown for all meetings and events with direction from Events and Experiences including but not limited to:

  • Assisting with chair set up and furniture rearrangement

  • Food and catering set ups

  • Decorative elements – flowers, props etc.

  • Requested supplies

• 20% Receive deliveries from caterers and other vendors

• 25% Manages Catering Pantries & Event Storage

  • Manages inventory and order/replace when needed (supplies, sodas, waters atc)

  • Clean china and ceramics -

  • Organize snacks and storage

• 10% Onsite presence for large scale events

• Other tasks as needed

What You’ve Done

1-3 Years Related Experience

• Must be able to move and think quickly

• Ability to multitask and work efficiently

• Ability to be flexible and work on projects outside written job description

• Ability to multi-task in a fast-paced environment

• Organized with strong attention to detail

• Available to work a flexible schedule

• Team player with a positive attitude

What You’re Measured Against

This section should include the competencies required for this level, and the level of proficiency expected for each, separate of Core – pre-written by HR, does not change.

Physical Activity and Work Environment

• Standing for long hours during events

• Lifting/moving supplies and event elements

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Salary Range: $24 to $29  an hour. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.   

Base Pay

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.