Executive Assistant, Fuels & Natural Resources

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Black & Veatch Corporation  

Req Id : 110349 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Why Black and Veatch

Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. 
 
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Opportunity

As the Exectutive Assistant, you will have the opportunity to:

 

• Work under general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy
• Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity
• Work on non-routine duty and tasks, requiring substantial and regular independent judgment
• Possess thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes
• Frequently interact with upper management within and outside their workgroup
• Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants

Key Responsibilities

• Organizes flow of administrative work through supervisor's office 
• Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar 
• Maintains manager's or work group's calendar 
• Acts as manager's delegate in assigned areas 
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager 
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents 
• Researches, analyzes and summarizes information 
• Serves as a resource to others in the resolution of problems and issues  
• Refers the most complex issues to management 
• Contributes to the development of other department or company initiatives 
• Generates simple to complex documents, such as letters, memos, spreadsheets and presentations 
• Creates expense reports 
• May coordinate completion of timesheets 
• Reviews and approves timesheets 
• May code, route, and track invoices 
• May review expense reports for compliance 
• May verify accuracy of invoices prior to approval 
• Performs other general clerical duties as needed 

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

• 10+ years relevant experience preferred  
• High School Diploma or equivalent preferred   

Preferred Skills: 

• Advanced MS Word skills 
• Advanced MS Excel and PowerPoint skills 
• Advanced MS Outlook skills 
• Spelling and grammar skills 
• Concentration and cognitive skills 
• Initiative 
• Interpersonal skills 
• Attention to detail and reading comprehension 
• Communication skills, including verbal and written skills 
• Ethics and values 
• Integrity and trust 
• Ability to make decisions 
• Ability to prioritize 
• Problem-solving ability 
• Expense Reporting Systems (Creating) 
• Expense Reporting Policies and Procedures (Reviewing and approving) <