Administrative Assistant - Senior

Gensler is a leading architecture, design, and planning firm, with locations around the world. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage.

Your Role

Gensler’s Austin office is seeking a Senior Administrative Assistant. This position will support Executives, Principals, Studio Leaders, and all members of the team as required.

What You Will Do

• Support executives with day-to-day administrative tasks, including calendar management, expenses, p-card reconciliation, email correspondence, and documentation.

• Coordinate and manage the daily schedule, meetings, and travel logistics for executives, ensuring efficient use of time.

• Collaborate with executives on initiatives, creating high-quality presentations and proposals, and producing relevant materials.

• Develop and coordinate reports, agendas, minutes, and other necessary documents independently.

• Provide meeting support, including booking and preparing rooms, setting up video conferences, and following up on action items.

• Handle sensitive and confidential information with discretion.

• Assist with committee responsibilities and special projects as required.

• Type and file project correspondence, maintain calendars for studio leaders, and manage project files.

• Organize client events and provide backup support for other administrative staff as needed.

• Provide oversight and guidance to office Studio Coordinators assisting with coaching, fielding questions and training

• Conduct weekly check-in meetings with office Studio Coordinators

• Experience coordinating hybrid meetings and strong organizational skills.

• Ability to work collaboratively within a team and support various administrative functions as required.

Your Qualifications

• 5+ years of experience in an administrative support role in a A/E/C firm required.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Suite (especially InDesign).

• Strong attention to detail with the ability to prioritize and multi-task effectively.

• Excellent verbal and written communication skills, with a strong customer service orientation.

• Ability to exercise good judgment, show initiative, and work independently with minimal guidance.

• Must be a motivated self-starter with a positive attitude and a willingness to go the extra mile.

• Typing speed of at least 65 wpm is preferred.

• Availability for occasional overtime as needed.

This is not a hybrid or remote position. If you’re open to relocating to the Austin, Texas area, please apply! Non-local candidates are welcome. U.S. News & World Report’s 2023-2024 study ranks Austin as the top place to live in Texas!! 

Life at Gensler 

Gensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment. As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. 

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. 

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. I