Part-Time Career Development Office Coordinator

A recognized leader in experiential learning and interdisciplinary research, the University of Denver Sturm College of Law is widely regarded as one of the nation’s most innovative and ascendant law schools. Located in a dynamic and beautiful urban setting, the Sturm College of Law features an outstanding and diverse student body, a faculty that includes some of the most accomplished legal scholars in the nation, a motivated and highly professional staff, and roughly 17,000 alumni who have achieved careers of distinction in law, business, government, public interest, and other professional domains. The law school offers a full-time JD program, a Professional Part-Time JD Program, and a set of pioneering and nationally recognized Master’s and certificate programs.

Position Summary

The Office Coordinator is the first point of contact for those seeking assistance from the office of Career Development & Opportunities (CDO) at the Sturm College of Law. In addition to handling student, employer and guest inquiries, the Office Coordinator works closely with CDO staff members in scheduling counseling appointments and meetings; facilitating logistics and preparation for programs and events; supporting stakeholder communications; and managing job postings. The position works with the CDO’s employer and student databases, as well as assists with employment data collection and entry in connection with reporting requirements. 

This is a part-time, temporary non-benefited position not to exceed 1,000 hours in a calendar year. 

Essential Functions

• Collaborate in collection and data entry of graduate employment data, in compliance with applicable employment reporting requirements. 
• Stakeholder Relationship Management: greet and assist students, alumni, employers and guests; responsible for monitoring and resolving emails in the primary CDO inbox; handle and appropriately refer telephone inquiries; and manage student and alumni reciprocity requests and communications.
• Job Postings: Respond to job posting requests, ensure employers seeking to recruit at Denver Law agree to the CDO EEO policy, and maintain/update job postings on the CDO’s online job board. Route job postings and inquiries to appropriate CDO staff as necessary.
• Program Coordination: Secure room assignments, calendar programs/events, schedule IT/Tech, set up Zoom links, create event announcements, coordinate marketing materials, order food, arrange parking for speakers/guests, coordinate day-of-program set up, track attendance through QR codes and Zoom attendee spreadsheets.
• Administrative Support: schedule staff and counseling appointments as needed; maintain and order office supplies; manage and assist students and staff with office equipment; maintain filing system for CDO invoices, orders, reference materials, and office correspondence; maintain CDO subscription lists and vendor lists; update bulletin boards, handouts, and other materials.
• Communications: publish career-related announcements and event publicity on the CDO’s Career Services Management System (Symplicity).
• On-Campus Interviews (OCI):  In collaboration with other CDO staff, register participating employers; schedule employers’ interview dates; reserve interview rooms; arrange for employer refreshments; facilitate day-of logistics for in-person interviews; provide logistical support for students; facilitate collection and processing of OCI fees.
• Perform other office and administrative tasks and assist with special projects as assigned.

Knowledge, Skills, Abilities

• Demonstrated ability to work independently and with limited supervision
• Ability to function in a high-paced, collaborative work environment
• Strong customer/client-service orientation
• Ability to prioritize workload in an efficient manner
• Ability to handle multiple tasks simultaneously under time constraints
• Proficiency with relevant technologies, including Microsoft Office suite (e.g., Word, Excel, PowerPoint).
• Strong attention to detail
• Excellent oral and written communication skills

Required Qualifications

• High School diploma
• One year of experience in a professional environment providing administrative or coordination support
• A strong commitment to diversity and inclusivity

Preferred Qualifications

• Bachelor’s degree or equivalent training and experience
• General familiarity with the legal profession
• Experience in a higher education environment
• Experience using Symplicity and/or similar Career Services Management Systems
• Experience facilitating event logistics and details