Administrative Specialist II

All current City of Sarasota employees must apply to job postings on the internal career site.

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NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement.

Department:

Solid Waste Management

Employee Type:

Regular

Time Type:

Full time

Salary Range:

$19.8766 - $24.8457 Hourly / $41,343.33 - $51,679.06 Annually

Job Posting Period:

August 21, 2025 - August 29, 2025 12:00 A.M.

Job Description:

Overview

To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness.

Ess​ential Functions

• Processes training and travel requests.

• Completes spend authorizations and expense reports relating to travel requests.

• Transcribes minutes of meetings and hearings.

• Develops final copy of a wide variety of correspondence and memoranda.

• Establishes and maintains cross-reference files and establishes file categories.

• Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.

• Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.

• Prepares requisitions, vouchers, budget forms and other data.

• Handles confidential and other sensitive data.

• Acts as purchasing clerk for the department to which assigned.

• Types accounting and budgetary reports; special reports; letters and other material.

• Maintains a system of files and records for department's use.

• Assembles and gathers data.

• Types and compiles special reports.

• Edits correspondence for grammatical correctness and punctuation.

• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

• High School diploma or GED,

• Two (2) years of general office experience utilizing clerical and computer-related skills,

• Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities,

Job Based Competencies

• Working knowledge of modern office procedures, practices, and equipment.

• Knowledge of general office computer skills.

• Knowledge of English, arithmetic, and spelling.

• Knowledge of the operations of City government including city-wide computer programs.

• Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.

• Ability to follow complex oral and written directions.

• Ability to maintain complex clerical records and prepare reports from such records.

• Knowledge of basic cash handling and bookkeeping principles and procedures.

• Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.

• Must have a high degree of clerical aptitude.

• Knowledge of the organization, procedu