SENIOR ADMINISTRATIVE OFFICER- BALLOT PROCESSING AND AUDIT SPECIALIST- 40011300

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DEPARTMENT:       

BOARD OF ELECTIONS

DATE POSTED:            

AUGUST 15, 2025

CLOSING DATE:           

AUGUST 25, 2025

HIRING RANGE:

$61,041.00 - $70,000.00

POSITION NUMBER:            

40011300

JOB TYPE:

FULL-TIME

 

GENERAL DESCRIPTION:

The Ballot Processing and Audit Specialist is primarily responsible for assisting with processing absentee ballots, provisional ballots, reconciliation, and auditing functions for the department. 

This position reports to the Ballot Processing and Audit Manager and works under regular supervision.

DUTIES AND RESPONSIBILITIES:

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Executes the distribution, return, and processing of absentee by-mail ballots in accordance with applicable laws and rules;
• Researches provisional ballots and makes recommendations to the Ballot Processing and Audit Manager as to their disposition; 
• Conducts reconciliation audits to ensure voter history matches ballots cast for each voting method during an election;
• Assists with the maintenance of departmental databases related to primary work areas; 
• Assists the Compliance Division with the processing and auditing of campaign finance reports;
• Assists with the development and maintenance of standard operating procedures for the areas of responsibility;
• Performs others duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles, practices and techniques related to election auditing;
• Knowledge of agency objectives, procedures and organization;
• General knowledge of modern office practices, procedures and equipment;
• Extensive computer skills;
• Ability to communicate ideas effectively, both orally and in writing;
• Ability to establish and maintain effective working relationships with officials, subordinates and other employees, and the general public;
• Ability to prepare records and reports;
• Ability to explain election law and procedures;
• Ability to function under pressure and meet deadlines;
• Knowledge of Federal, State and County laws and procedures pertaining to elections and election records;
• Knowledge of the State Election Information Management System (SEIMS) rules and procedures.

MINIMUM EDUCATION AND EXPERIENCE REQU