Maintenance Planner / Scheduler

The Maintenance Planner/Scheduler is responsible for developing high-quality maintenance job plans and building realistic, executable schedules that support safe, efficient, and reliable plant operations. This role serves as the central coordination point between maintenance, operations, storeroom, engineering, and safety to ensure work is properly scoped, planned, resourced, and executed. The Planner/Scheduler uses SAP EAM data and reliability principles to reduce downtime, improve wrench time, and support continuous improvement.

Your Responsibilities: 

1. Work Identification & Scope Definition
•    Review all maintenance work orders for completeness, clarity, priority, and safety requirements.
•    Define accurate job scope by gathering technical information such as drawings, manuals, specifications, photos, and field measurements.
•    Engage requestors to clarify incomplete or vague work requests and coach them on proper work order quality.
•    Identify repeat failures and opportunities for reliability and process improvement.
•    Anticipate information gaps to prevent rework and execution delays.
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2. Job Planning & Work Package Development
•    Develop clear, detailed job plans with step-by-step instructions for safe and efficient execution.
•    Identify required trades, skill levels, and accurate labor hour estimates.
•    Ensure job plans include required tools, equipment, permits, LOTO instructions, and special precautions.
•    Standardize work execution to reduce waste, improve job consistency, and increase wrench time.
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3. Materials Planning & Coordination
•    Identify all materials and parts required for planned maintenance work.
•    Coordinate with the storeroom to ensure parts are kitted, staged, reserved, and available prior to scheduling.
•    Verify part numbers, alternates, lead times, and material availability.
•    Track parts status and update work order readiness accordingly.
•    Prevent scheduling of work without required materials.
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4. Weekly Maintenance Scheduling
•    Develop a realistic, prioritized, and level-loaded weekly maintenance schedule.
•    Collaborate with maintenance, operations, production, quality, and safety teams to align priorities.
•    Schedule work based on asset criticality, risk, planning readiness, and available labor skills.
•    Provide a complete weekly schedule package including work order lists, job plans, and materials kits.
•    Drive high schedule compliance and improved maintenance effectiveness.
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5. Daily Scheduling & Execution Support
•    Support supervisors with daily schedule execution and necessary adjustments.
•    Communicate delays, constraints, and changes promptly to affected stakeholders.
•    Update schedules in response to unplanned events or operational changes.
•    Ensure accurate work order closeout, feedback, and history documentation.
•    Maintain stability while managing dynamic priorities.
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6. SAP EAM Data Quality & System Management
•    Maintain accurate and complete SAP EAM data to support planning, scheduling, and reliability analysis.
•    Ensure proper work order statuses, job plans, task lists, parts lists, and labor estimates.
•    Audit data for accuracy, completeness, and consistency.
•    Ensure failure codes, comments, and asset data are used correctly.
•    Use SAP reports and analytics to identify trends and improvement opportunities.
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7. Communication & Cross-Functional Collaboration
•    Facilitate weekly scheduling and coordination meetings.
•    Act as a key communication link between maintenance, operations, storeroom, engineering, and leadership.
•    Coordinate planning and scheduling of external contractors and service providers, ensuring scope clarity, material readiness, permits, safety requirements and site access prior to execution
•    Communicate priorities, constraints, and schedule changes clearly and proactively.
•    Build strong working relationships with technicians, supervisors, operational partners, and external contractors.
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8. Continuous Improvement & Reliability Support
•    Track and analyze key maintenance metrics such as schedule compliance, backlog health, and PM completion.
•    Identify chronic equipment failures and collaborate with engineering and reliability teams on solutions.
•    Continuously improve j