Paralegal / Legal Assistant

Job Summary: The Real Estate Paralegal provides essential support to our CEO and Corporate Counsel, specializing in real estate transactions and litigation. This role involves handling a variety of tasks, including document preparation, title and survey reviews, closing coordination and research.

Job Responsibilities: Including but not limited to

• Position is 100% in-Office [Not Remote]
• Efficiently organize and electronically file all legal documents and pleadings.
• Conduct comprehensive title searches, updates, recordings, and filings.
• Perform detailed legal research, including court records, real estate records and background checks.
• Abstract records for residential and commercial properties across multiple counties.
• Examine and analyze deeds, easements, tax assessments, and other pertinent documents.
• Verify ownership and identify encumbrances on real property.
• Manage loan closing files and prepare abstract leases.
• Interpret surveys, plats, Deeds of Trust, estate records, and foreclosure proceedings.
• Conduct loan closings as necessary.
• Draft corporate, organizational, and commercial documents.
• Coordinate the execution of contracts and ensure accurate reporting.
• Collaborate with title agents for seamless real estate sales closings.
• Oversee office operations and ensure efficient flow of information.
• Handle confidential details with discretion in a fast-paced environment.
• Plan and prioritize tasks to align with the CEO's objectives, including managing licenses.
• Maintain a robust Project Management system to track deadlines and requests.
• Prepare and edit correspondence, reports, and presentations.
• Act as a liaison between the CEO and the management team.
• Assign tasks and deadlines to the team as directed by the CEO and confirm completion timelines.

Job Requirements & Qualifications:

• Bachelor’s degree or 5+ years of C-Level administrative experience. 
• Minimum 2 years of experience as a real estate paralegal/legal assistant. 
• Paralegal certification from an ABA-approved program preferred.
• Experience in litigation practice; Risk Management experience is a plus. 
• Familiarity with real estate acquisitions, sales, financing, title documents, surveys, and leases. 
• Proficient in preparing closing disclosures, HUD, and closing documents. 
• Ability to work independently and in a team setting. 
• Strong ability to handle pressure with excellent follow-up and problem-solving skills. 
• Exceptional organizational skills with the ability to manage multiple tasks and projects independently, prioritizing deadlines. 
• Availability for some after-hours support when necessary. 

Benefits:

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Opportunities for professional development and career advancement within a growing organization.

About Us:

Prime Group’s vertically integrated approach unifies multiple Real Estate disciplines under a single roof sharing a multifaceted vision of improved, sustainable real estate development utilizing our diverse strengths, strategic affiliates, and talented in-house professionals. Our results are a robust portfolio of retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities; each supported and sustained through technology, planning, and experienced skilled personnel. We are a private