Research Coordinator, Behavioral Health

Department:

02040 WFBMG University Group Practice: WFBMC Main - Behavioral Health

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

30

Schedule Details/Additional Information:

30 hours a week, fully remote. Please note remote restrictions: Advocate Health may approve those who wish to work out of the following registered states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY. Remote work is not permitted in other states, US territories, or outside the US.

Pay Range

$30.70 - $46.05

Job Summary:

Coordinates the conduct of clinical research protocols/projects with an emphasis on the screening, enrolling, and monitoring of patient candidates/participants.

Major Responsibilities:

• Performs remote clinical and administrative coordination of clinical trials, investigator-initiated research protocols/projects, and biospecimen collection studies, as applicable. Provides guidance to investigators, clinical staff, and research team members, primarily through virtual communication platforms.

• Coordinates assigned research studies in collaboration with other team members and key stakeholders, with a strong emphasis on participant recruitment, screening, enrollment, and retention, as well as data coordination and regulatory oversight.

• Responsibilities include study start-up, IRB submissions, recruitment strategy development and implementation, screening and enrollment of research participants, and development of mechanisms to maximize subject adherence to research protocols in a remote environment.

• Leads data coordination activities, including maintenance of source documentation, accurate and timely data collection and entry (e.g., case report forms in EDC systems), data quality assurance, query resolution, and preparation for monitoring, audits, and study close-out. Ensures compliance with regulatory requirements and study protocols in all data-related processes.

• Key research areas include coordination of studies such as:

• Menopause-Related Insomnia Treatments: A comparative effectiveness study evaluating digital cognitive behavioral therapy for insomnia (dCBT-I), trazodone, and dual orexin receptor antagonists for menopause-related insomnia symptoms, with a focus on safety and clinical outcomes.
• Implementation of a Behavioral Sleep Intervention in Perinatal Populations: A Phase 2 implementation study in which direct care workers deliver a behavioral sleep intervention to perinatal women with sleep disturbances. Responsibilities include coordinating recruitment of direct care workers and participants, tracking training completion and enrollment metrics (reach), and supporting evaluation of effectiveness, adoption, implementation, and maintenance outcomes. This includes managing both quantitative and qualitative data such as feasibility, acceptability, sleep knowledge change, insomnia severity (ISI), app engagement metrics, and participant and provider experiences. The study aims to optimize a scalable, accessible intervention for high-risk populations, including individuals with low socioeconomic status, rural families, and military populations.
• Other projects under review include a study of Lactation Interventions in Preterm Birth and a study of Circadian Rhythms and Mental Health that is focused on circadian rhythm dysregulation and repetitive negative thinking (RNT) in depression and anxiety, including the use of a behavioral chronotherapy probe to evaluate causal effects.

• Plans, develops, and implements recruitment and outreach strategies, including digital and community-based approaches, to meet enrollment targets across studies. Maintains regular communication with participants to support engagement, adherence, and retention.

  Plans and delivers virtual educational sessions to disseminate protocol/project information to research staff and collaborators. Reviews protocol amendments, updates workflows, and ensures alignment across remote teams.

  Ensures that laboratory and biospecimen requirements are met when applicable, including coordination of remote or site-based specimen collection, processing, and shipment.

  Coaches and mentors research team members and contributes to training initiatives, including onboarding and ongoing education.

  Maintains competency in research systems and tools, including Electronic Data Capture (EDC) platforms, Electronic Medical Records (EM