Accounting Specialist

Job Summary

Performs a variety of accounting duties including accounts receivable, accounts payable, billing, collections, and general ledger support. Works independently with minimal supervision, applying a broad understanding of department policies and procedures. Responsible for maintaining accurate records, ensuring timely collection of receivables, processing payables, and supporting the overall financial operations of the organization.

Essential Duties and Responsibilities

Accounts Receivable and Collections

• Make collection calls and send correspondence to overdue accounts; take necessary actions to recover delinquent balances.
• Provide customer service updates regarding collection issues, resolve discrepancies, and process account adjustments.
• Monitor customer accounts, including processing credit applications, reconciling disputes, and maintaining records of delinquent accounts.
• Manage customer accounts on hold, COD, and cash advance lists.
• Prepare and file collections paperwork for approved accounts.
• Collaborate with sales, customer service, and management to expedite collections and resolve issues.

Accounts Payable

• Process and verify vendor invoices for payment accuracy and proper coding.
• Prepare and schedule payments to vendors in accordance with established procedures.
• Maintain accurate accounts payable records, including supporting documentation and reconciliation.

Billing and Cash Receipts

• Generate and send customer invoices.
• Post cash receipts and update accounts receivable records.
• Coordinate with other departments to resolve billing or payment discrepancies.

General Accounting Support

• Assist with month-end closing activities and account reconciliations.
• Maintain organized files and documentation for audit and reference purposes.
• Support other accounting functions as needed, including occasional data entry and reporting.

• This job description is not all inclusive of all duties.  Other duties may be assigned.

Education and Experience

• High school diploma required, Associate degree in accounting or related field preferred.
• 3-5 years of previous experience in accounting, with emphasis on AR, collections, and payables.

Knowledge, Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong knowledge of Accounts Receivable and Accounts Payable procedures.
• Attention to detail, goal-oriented, and highly organized.
• Excellent communication skills, both written and verbal.
• Ability to prioritize and manage multiple responsibilities effectively.
• Proficient in MS Office applications and accounting software.

Supervisory Responsibilities

• N/A

Physical Demands

The physical demands described here are representative of those that mus