Administrative Support Specialist

Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will be responsible for ensuring the completion and submission of DOT files, acting as a liaison between recruiting and training departments, providing orientation for new hires, and managing various administrative tasks to support our operations.

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management

Key Responsibilities:

• DOT Compliance: Submit and ensure all Department of Transportation (DOT) files are complete and up to date.
• Recruitment Coordination: Serve as the liaison between the recruiting team and training department to ensure new hires are scheduled for training.
• Pre-Employment Requirements: Ensure drug tests are completed, and all necessary items are prepared for new hires to start on day one.
• Orientation: Provide orientation for new hires to ensure they are well-informed and prepared for their roles.
• Communication: Communicate effectively with leaders from all projects to coordinate administrative tasks and support.
• File Management: Maintain organized and accurate files, ensuring all documentation is easily accessible.
• Supply Management: Order and manage office supplies to ensure the smooth operation of the office.
• General Administrative Support: Perform other administrative tasks as needed to support the team.

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.

Working Conditions:

• Full-time position.
• Office environment with occasional travel to other project sites as needed.