Temporary Administrative Specialist

 

ABOUT THIS TEMP POSITION

 

This is a temporary position and the length of assignment is estimated to be 3 months. The length of the assignment is always dependent on business need and dates may change. While the assignment would be at the Alliance, if selected, you would be an employee of a temporary employment agency that we would connect you with.

 

WHAT YOU'LL BE RESPONSIBLE FOR

Reporting to the Government Relations Director, this position: 

• Performs executive level administrative functions in support of the Chief Executive Officer (CEO) and Government Relations Director
• Provides staff support to internal and external meetings

 

IDEAL CANDIDATE

• Seasoned administrative professional with strong verbal and written communication skills
• Experience with complex calendar management 
• Adept at meeting coordination and support, including agenda creation, meeting minutes, presentation materials and set up
• Strength in anticipating needs, taking initiative and managing timelines
• Professional presence with the ability to foster effective working relationships and interact diplomatically with individuals at all levels in the organization and the public

 

WHAT YOU'LL NEED TO BE SUCCESSFUL

• Knowledge of:
• Office administration, current office procedures, and standard business practices
• And advanced proficiency with Windows based PC systems and Microsoft Word, Outlook, PowerPoint, and Excel, including proficiency with pivot tables, and Abode Acrobat Professional
• Research, analysis and reporting methods
• Proper grammar, spelling, punctuation and business correspondence format
• The principles and practices of customer service 
• Ability to:
  • Quickly gain a general understanding of all Alliance operations
  • Deliver high quality administrative support services and produce organized, accurate and detail-oriented work under the pressure of deadlines
  • Respond to changing priorities and effectively prioritize multiple tasks
  • Anticipate needs and identify and administer competing operational priorities in a changing environment with creativity and resourcefulness
  • Produce and maintain accurate records and filing and tracking systems, and manage information effectively
  • Communicate clearly and effectively with committees, providers, executives, co-workers and the public
• Education and Experience:
  • Associate’s degree in business, business administration or a related field
  • Minimum of seven years of administrative experience, including a minimum of three years of experience performing executive level administrative support in a non-profit or government setting, which included professional committee management and executive communications (a Bachelor’s degree may substitute for two years of the general administrative experience); or an equivalent combination of education and experience may be qualifying

 

OTHER INFORMATION

• We are in a hybrid work environment, and we anticipate that the interview process will take place remotely via Microsoft Teams.
• While some staff may work full telecommuting schedules, attendance at quarterly company-wide events or department meetings will be expected.
• In-office or in-community presence may be required for some positions and is dependent on business need. Details about this can be reviewed during the interview process.
• This is a temporary position and does not provide the benefits that are listed below (it is standard language from our regular job posts and cannot be altered or removed).

 

The full compensation range for this position is listed by location below. 

The actual compensation for this role will be determined by our compensation philosophy, analysis of the selected candidate's qualifications (direct or transferrable experience related to the position, education or training), as well as other factors (internal equity, market factors, and geographic location).

Zone 1 (Monterey, San Benito and Santa Cruz)$46—$48 USDZone 2 (Mariposa and Merced)$43—$46 USD

 

OUR BENEFITS 

Available for all regular Alliance employees working more than 30 hours per week. Some benefits are available on a pro-rated basis for part-time employees. These benefits are unavailable to temporary employees while on an assignment with the Alliance.

• Medical,