Support Staff (BPSG) - HR Coordinator

About Bodwé Professional Services Group

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We enhance space and place in partnership with clients that span the country and business sectors, offering full-service architecture and engineering services as well as contract support services for federal agencies. We design and build, preserve and restore, mitigate and manage, serve and problem solve.

Position Summary

The HR coordinator is responsible for managing administrative tasks within our Company's human resources department, including recruitment support, employee recordkeeping, onboarding new hires, benefits administration, and acting as a primary point of contact for employees regarding certain designated needs, essentially serving as a liaison. 

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com

Essential Duties and Responsibilities 

The following inexhaustive list of duties represents a sample of work routinely performed by this role: 

Onboarding/Offboarding Coordination 

• Manage and oversee entering new employees and removing separated employees from various HR systems used, currently those are Concur, ePoster, Deltek, Directory, and Primary O365 Teams. 

• Liaise with the Branch Operations Specialist and IT Operations Specialist to communicate with new employees regarding equipment shipping, new hire box shipping, and work-from-home equipment procedures. 

• Initiate pre-hire onboarding and offboarding processes such as IT Intake Form, Onboarding and Offboarding Forms, and background checks. 

Benefit Coordination 

• Audit and reconcile invoices to benefit the administration system. 

• Act as first line of defense for benefit-related inquiries from employees. 

• Ensure employee resources on Microsoft Teams are up to date and current. 

• Send monthly reminder emails about benefit reminders. 

• Pull weekly reports from the human resources information system (HRIS) to provide finance for reconciliation. 

HRIS System Coordination 

• Assist employees in resetting passwords for Concur, Deltek, and ePoster.  

• Provide tier 1 support answering questions about timesheet or expense report entries.

• May help update, maintain, and create templates, workflows, employee records, and reports within HRIS. 

Recruiting Coordination 

• May assist in setting up job requisitions in HRIS.  

• Screen candidates against requirements and make recommendations to the Sr. Technical Recruiter and HR Specialist to interview. 

• As requested, may source candidates on LinkedIn or various systems. 
• Assist with role description creation, ensuring that the format and posting follow company standards and conventions.

Administrative Coordination 

• Liaise with the tax set-up vendor to add new states and close states of tax registrations. 

• Monitor incoming tax paperwork, review them, and take needed action as required. 

• Respond to various tax agency paperwork and notices in HRIS. 

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