Administrative Assistant

The Administrative Events Coordinator plays a key role in supporting both Human Resources and the 616 Fab House conference center. This position ensures the smooth operation of office and event activities by coordinating logistics, providing excellent customer service to visitors and staff, and maintaining an organized, welcoming environment. The role requires adaptability, attention to detail, and the ability to collaborate across departments.

Job/Position main responsibilities 

• Schedule and coordinate meetings, tours, and events, including logistics and setup. 
• Greet visitors, answer phones, and provide general office support. 
• Prepare meeting spaces and operate basic multimedia/conference tools. 
• Coordinate with vendors, caterers, and internal departments as needed. 
• Maintain a tidy and organized office and event space. 
• Assist with maintaining records and tracking participation in programs or events. 
• May require occasional late nights or flexible hours during special events. 
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

Candidate qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Some qualifications may be waived by management.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Highly organized and able to manage multiple tasks simultaneously.
• Professional, enthusiastic, and service-oriented attitude.
• Strong attention to detail and accuracy.
• Good interpersonal and communication skills.
• Basic experience with event coordination or administrative support preferred.
• Ability to work occasional evenings or weekends as needed.
• Ability to stand for long periods and move furniture/equipment.
• Basic computer skills: PowerPoint, Excel, Word, email, calendar.
• Ability to work independently and as part of a team.

EDUCATION &/or EXPERIENCE:

High school diploma or equivalent; and 1-2 related experience and/or training; or equivalent combination of education and experience.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and process several abstract and concrete variables.  Must be able to assess reasonableness of the analysis performed.

CERTIFICATES, LICENSES, REGISTRATIONS:

A valid Driver’s License is required. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit for extended periods of time; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear.  The employee is occasionally required to stoop, kneel, and crouch.  The employee must regularly lift and/or move up to 10 pounds.

Employee may be required to travel.

What We Offer: 

Competitive Compensation 

• Enjoy an attractive salary that reflects your skills, experience, and contributions. 

Comprehensive Health Benefits 

• Choose from a range of medical, dental, and vision insurance options to fit your needs and those of your family. 

Company-Paid Coverage 

• We provide company-sponsored Long-Term Disability, Short-Term Disability, Life Insurance, and AD&D Insurance, with the option to enhance your coverage through buy-up plans. 

Generous Paid Time Off 

• Recharge with competitive PTO policies that support your personal time, holidays, and overall well-being. 

Retirement Planning 

• Prepare for your future with our 401(k)-retirement plan, featuring an employer match to help you grow your savings 

Global Opportunities & Local Impact 

Be part of a company that offers international collaboration and local empowerment, giving you the chance to make a real impact while building a global career.

Hutchinson is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all appli