Facilities Operations Coordinator

Summary: Operates and maintains facilities ticketing software and equipment programs; timely and accurately processes facilities invoices; assists facilities with event setup and takedown, office relocations, and other miscellaneous facility operations; acts as a backup to facilities and purchasing personnel by performing the following duties:

Duties and Responsibilities include the following:

• Maintains and updates assets in facilities ticketing software as information as provided.
• Assists with the day-to-day creation and completion of work orders and accurately assigns them to individual assets.
• Assists in the tracking and ordering of facilities parts stored at each location.
• Creates and develops reports as needed through ticketing software.
• Coordinates with facilities vendors to ensure invoices are received in a timely manner.
• Accurately attaches invoices to work orders and work requests.
• Timely process and send invoices for payment in Concur.
• Assists with booking and scheduling of Origin Bank events, includes collecting and filing event forms.
• Works with the purchasing manager and helps with all duties including: purchasing bank inventory, maintaining purchasing portal, contacting and working with purchasing vendors, processing bank invoices, researching items for departments, and completing month end reports, etc.
• Assists the purchasing manager with warehouse duties such as; pulling shirt orders, pulling items from shelving, receiving packages, etc.
• Assists the purchasing manager with the mailroom duties including: picking up and sorting mail by department, processing FedEx packages, maintaining mailroom equipment, and going on weekly mail runs.
• Assists the Facilities Operations Manager as needed.

Supervisory Responsibilities                                                       

This job has no supervisory responsibilities.

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner.

Technical Skills – Assesses own strengths and weaknesses; Strives to continuously build knowledge and skills.

Interpersonal Skills/Customer Service - Maintains confidentiality; Listens to others without interrupting; Remains open to others' ideas and tries new things; Responds to requests for service and assistance; Meets commitments.

Oral and Written Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Able to read and interpret written information.

Cost Consciousness – Conserves organizational resources.

Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.

Organizational Support - Follows policies and procedures; Supports organization's goals and values.

Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

Quality and Quantity - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality; Completes work in timely manner; Strives to increase productivity; Works quickly.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Adaptability and Initiative - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events; Asks for and offers help when needed.

Attendance/Punctuality and Dependability - Is consistently at work and on time; Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education