Senior Grant Administrator, Infectious Disease

Site: Mass General Brigham Incorporated

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

Brigham and Women's Hospital’s Division of Infectious Diseases (ID) is seeking a full-time Senior Grant Administrator (Sr. GA) to join the grant administration team to provide oversight and management to the Division’s sponsored research portfolio throughout the funding life-cycle.
The candidate will serve as the primary liaison between the Principal Investigators (PI) and MGB Research Management. The Sr. Grant Administrator will comply with NIH, Industry, and Foundation pre-award and post-award policies and procedures. The Sr. Grant Administrator will develop budgets for new and competing grant awards, perform regular reviews of funds and budgets for purposes of confirming charges and reconciling discrepancies, and will do budget projections for the lifetime of each grant for the ID Division.

The Sr. GA position requires both grant management and department operation skills. Experience in research grant administration is highly preferred, as is a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This role is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment. We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. This commitment applies to staff members at all levels as well as the patient populations we care for. The ID Division is looking to hire a Sr. Grant Administrator who demonstrates these same values to join our team.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

Types of Awards:

• Portfolio includes but is not limited to: NIH/federally funded, foundation, industry, clinical trials, fellowships, subcontracts/sub-awards, billing agreements, sundry funds, T32 grants, institutional service agreements

Pre-Award:

• Coordinate grant proposal preparation; identify new opportunities for funding; is aware of and works with internal and external proposal submission deadlines for various funding opportunities
• Oversee all aspects of the grant application process, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures
• Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with MGB and sponsor policies
• Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with MGB fiscal policy; stay current and up-to-date on all policy changes
• Assist Grant Administrators in establishing and disseminating policies and procedures. Evaluate, initiate, and implement various systems and procedures to maximize efficiency.

Post-award:

• Review outgoing subaward invoices and financial status reports
• Collaborate with PIs on annual NIH/foundation progress reports
• Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
• Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
• Ensure appropriate approvals and agreements are in place for human subjects work and data transfers; monitor as appropriate through award life cycle
• Work with the Office of Research, Venture, and Licensing in the oversight of administrative policies regarding patents and material transfer agreements (MTA)
• Monitor project expenditures, including monthly assessments of fund activity; recommend action as necessary; prepare and maintain financial reports on an ongoing basis
• Identify and prevent project overruns
• Process outgoing subaward payments for approval and track them against budgets
• Review check requests and reimbursements for errors and missing documentation before seeking Senior Research Administrative Manager’s authorization
• Provide PIs and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems
• At discretion