Assistant Administrator - New Student Orientation (part-time/28 hrs per week)

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Assistant Administrator - New Student Orientation (part-time/28 hr per week)

This position is responsible for assisting the new student orientation (NSO) administrator and the Office of First-Year Experience (FYE) in planning, executing, and assessing a variety of events and maintaining online materials designed to orient and help transition students to university life.

What you will be doing in this position:

Event Design & Management

• In consultation with the NSO administrator:
  • Liaise with and communicate event plans to assigned campus stakeholders.
  • Coordinate scheduling, technology and other materials for assigned events.
  • Assist the NSO administrator with event promotion, registration and check-in.
  • Assist the NSO administrator during an event to direct activities, troubleshoot and problem-solve situations that arise.
  • Assist the NSO administrator to gather satisfaction and other data needed to assess event quality.

Supervision & Training

• As directed by the NSO administrator and FYE administration:
  • Participate in and take minutes for weekly staff meetings with NSO student employees and with partnering departments.
  • Assist the NSO administrator in supervising student employees assigned to work on projects and events delegated to this position.
  • Assist the NSO administrator to provide training to new student employees.

Other Duties

• As directed by the NSO administrator and FYE administration:
  • Work with the FYE staff to ideate and create events and programs to support student achievement.
  • Assist with purchase reconciliations.
  • Assist with event material inventory.
  • Represent the NSO administrator as assigned.
  • Attend periodic Undergraduate Education and FYE staff meetings.
  • Other assignments as delegated.

What qualifies you for this role:

Minimum education/experience:

• 3 years of event planning experience.
• Experience organizing programs or events that support student engagement or community building.
• Experience planning and executing events in a higher education, corporate, or community setting.
• Familiarity with university structure, student life, and campus resources.
• Experience collaborating with multiple departments or stakeholders on shared projects.

Required skills:

• Ability to take initiative and follow through on assignments with minimal supervision
• Ability to function as part of a cohesive team
• Problem-solving ability
• Excellent communication skills (verbal, written, presentations)
• Strong interpersonal skills
• Belief in the value of higher education
• A strong commitment to student success
• Willingness to actively learn about BYU resources, processes and campus life
• Must be able to work outdoors in heat or cold during certain events
• Must be able to lift and carry items (approx. 25-30 pounds) for short distances
• Must be able to drive university vehicles (large vans and golf carts)
• Occasional work outside of normal work hours is required during some events

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their househ