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Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

The Executive Coordinator in Research provides high-level administrative and operational support to the Head of Research Strategy & Operations (RS&O) and the R&SO leadership team, working both independently and as a member of a fast-paced team to manage complex schedules, communications, and information flow to maximize executive productivity. This role will be supporting a leader whose remit includes steering multifaceted enterprise initiatives, including high-profile, cross-enterprise projects are building towards Takeda’s Labs of Tomorrow. The Executive Coordinator functions as a trusted extension of the executive, exercising independent judgment, anticipating needs before they arise, and ensuring the Head of RS&O can operate with maximum focus and impact in a fast-moving environment to ensure smooth and efficient operations within the organization. The Executive Coordinator maintains the highest degree of professionalism, discretion, and confidentiality in representing a senior leader and the Research organization in all interactions, engaging with leaders at the highest levels both internally and externally and working effectively across a matrixed organization.

The role requires strong business acumen, the ability to anticipate needs and support informed decision making, and a proactive approach to driving results. The Executive Coordinator plays a vital role in fostering organizational culture by providing trusted insights, feedback, and strategic support to senior leadership and the teams they manage.

This role requires onsite presence a minimum of three days per week.

How you will contribute:

• Administrative & Executive Support: Manage and maintain complex executive calendars and travel arrangements, as assigned

• Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics

• Prepare, edit, and manage correspondence, presentations, reports, and other materials. Conduct research and compile data to support leader decision-making.

• Process purchase orders, invoices, expense reports, track expenses in line with company policies.

• Partner with both RS&O colleagues and administrative colleagues across Research, R&D and the enterprise to support leadership coordination

• Serve as an active member of the Research Admin Community of Practice (CoP), contributing to Research-wide initiatives; attend meetings and actively supports enterprise advancement by aligning with CoP processes.

• Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures

• Support onboarding/offboarding logistics, employee development programs (e.g., trainings, promotions, etc.)

• Proactively identify opportunities to develop and standardize processes; share best practices and functional knowledge to elevate capabilities of the team

• Provide administrative support for special projects as required, working in partnership with other functional team members

• Serve as a role model and mentor to administrative colleagues

Functional Area Coordination

Seamless operational and administrative management of a global functional area (RS&O)

• Prioritize functional leadership time toward high-value strategic decisions

• Coordinate global leadership meetings and working sessions with senior stakeholders (internal and external)

• Support planning and logistics for workshops, meetings, and offsites.

• Prepare presentations, summaries, and briefing materials for leadership.

• Support execution of transformation, continuous improvement, and change initiatives.

Minimu