Human Resources Specialist

POSITION TITLE:                 Human Resources Specialist

STATUS:                               Full time / Exempt

LOCATION:                           Chicago, Illinois (Hybrid: 2 days/week on-site, 3 days/week remote)

ABOUT NCSBN

The National Council States Boards of Nursing (NCSBN) is an independent, not-for-profit organization through which nursing regulatory bodies act and counsel together on matters of common interest and concern affecting public health, safety and welfare, including the development of nursing licensure examinations. Our mission empowers and supports nursing regulators in their mandate to protect the public. 

JOB SUMMARY

We are seeking a talented Human Resources Specialist to join our growing Human Resources & Organizational Development department. The ideal candidate will bring value to our team by providing specialist support in multiple HR areas, and supporting the coordination of large-scale HR projects that our team has planned for the upcoming years. 

Reporting to the Associate Director, Human Resources & Organizational Development, the Human Resources Specialist will support the coordination of leave administration, policy tracking, and compliance reporting, while providing back up support in other various HR areas. This role will assist with the optimization of departmental processes, HRIS tools/applications and creation of HR Standard Operation Procedures (SOPs).

This role is the perfect opportunity for HR professionals that have an established knowledge of core HR concepts and are looking to grow in a role that will expand their HR skills! If you are looking for a dedicated HR role with an organization committed to advancing nursing regulation and policy worldwide, this could be a great fit for you!

RESPONSIBILITIES

• Assists in the development and implementation of HR related strategies, projects and processes to support business objectives. 
• Assists with project coordination for HR projects/initiatives. Maintains data quality, accuracy and monitors work-related tasks for HR projects.
• Facilitates the administration of FMLA, short-term disability, COBRA, Worker’s Comp, parental and other leaves. Under the general guidance of the Associate Director, shares information and coordinates with employees and managers and ensures that both are well-informed of the process and related responsibilities. Maintains employee records related to such leaves/benefits.
• Assists with the documentation and optimization of departmental processes and overall optimization of ADP/HRIS systems. 
• Assists with reviewing weekly carrier connection reports and troubleshoots file discrepancies with ADP and carriers. 
• Provides technical support to escalated employee inquiries related to HR tools/applications. 
• Assists with creating and maintaining the accuracy of departmental SOP’s and HR resources and communications on the intranet. 
• Assists with tracking and maintaining the employee handbook updates on an annual basis. 
• Assists with tracking legal compliance requirements and facilitation of compliance initiatives.
• Assists with immigration and visa-sponsorship related tasks for NCSBN personnel.
• Provides support to payroll administration and provides technical support between HR team and ADP Comprehensive services to resolve escalated tickets related to payroll.
• Runs various reports in HRIS systems/HR applications to support team projects and objectives and compliance filing requirements. Tracks necessary information to prepare compliance filings. Coordinates with other team members to gather necessary files and information for audits.
• Performs other duties as assigned.

QUALIFICATIONS

• BA/BS in human resources, business, or related field required.
• At least 5 years of experience in Human Resources required.
• Excellent technical, communication, writing and editing skills required. 
• Project coordination experience preferred.
• Excellent interpersonal skills, team player, goal oriented. 
• Ability to work in hybrid environment. 
• Excellent organizational skills and ability to multi-task with a strong attention to detail.
• Ability to maintain confidential information while providing support in a professional manner.
• Advanced Proficiency: MS Office (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat. 
• MS Excel: ability to sort, filter data and format for reporting purposes. Experience with using VLOOKUP and creating pivot tables. 
• MS Word: Experience with utilizing track changes feature for project coordination work.  
• Experience with AD