Associate Registrar

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Registrar

Job Profile Title

Assistant Registrar

Job Description Summary

The Associate Registrar independently manages the office’s daily administrative functions to ensure a high level of support and excellent customer service for School of Nursing faculty, staff and students. The Associate Registrar is responsible for course section maintenance, registration, classroom scheduling, and course evaluations; updates student records; coordinates website updates for pages relevant to the office; posts tuition adjustments, fees, and fines to student accounts; and provides standard reporting for student and course data. The Associate Registrar provides backup to the Registrar as needed.

Job Description

Job Responsibilities

• Maintain student records- Leaves, Returns, Withdrawals, Change of Program, Submats. Manage student data & reporting. Process graduations.
• Maintain all School of Nursing course section offerings in CLSS and manage Course Evaluations, working closely with SON Registrar and SON Department Admins.
• Coordinate classroom scheduling for Nursing courses, final exams, and course-related meetings. Liaise with SON building manager and OUR Scheduling team for related tasks.
• Manage registration for all students, collaborating with OAA, SON departments, Program Directors, and students.
• Manage the day-to-day operations in the SON Registrar's Office.
• Manage billing, enrollment deposits, and course-related fees and fines.
• Assist SON Registrar in maintaining registration website.
• Perform Other related duties as assigned.

Qualifications ​

• Bachelor's Degree and 3 - 5 years experience or equivalent combination of education and experience required.
• Excellent communication and customer service skills; ability to work independently and manage varied, complex tasks simultaneously; attention to detail and good organizational skills.
• Proficient in Micro