Project Coordinator

Location:

2727 N Central Ave, Phoenix, Arizona 85004 United States of America

Essential Duties and Responsibilities 

The U-Haul University Project Coordinator is responsible for assisting with and coordinating the development, maintenance, and delivery of educational programs and learning solutions for U-Haul University. This role partners with business stakeholders, Subject Matter Experts (SMEs), eLearning Specialists, and Instructional Designers to ensure educational projects are completed on time, within budget, and aligned with organizational goals. 

The Project Coordinator manages project schedules, tracks deliverables, coordinates stakeholder communication, and supports the full lifecycle of learning initiatives from intake and development through implementation, publication, and ongoing maintenance. 

Project Coordination & Administration 

• Develop and maintain project plans, timelines, milestones, and status reports. 

• Track project progress and maintain project documentation, meeting notes, action items, and project records. 

• Ensure project deliverables are completed according to established timelines, budgets, and quality standards. 

• Coordinate stakeholder reviews and approval processes throughout course development. 

• Track review cycles and ensure timely completion of stakeholder feedback and approvals. 

• Build and maintain positive working relationships across departments and business units. 

• Facilitate project meetings and communicate project updates to stakeholders as needed. 

Learning Development Support 

• Assist in the intake, evaluation, and prioritization of learning and development requests. 

• Support course development workflows, including storyboards, scripts, assessments, multimedia assets, and supporting materials. 

• Coordinate course reviews, revisions, testing, and publication activities. 

• Ensure learning materials align with organizational standards, branding guidelines, and instructional design best practices. 

• Support translation, accessibility, and localization initiatives when applicable. 

• Assist with maintaining course inventories, ownership records, and review schedules. 

• Support the governance and lifecycle management of learning assets, including course ownership, review cycles, archival processes, publication standards, and ongoing maintenance requirements. 

Learning Technology & Reporting 

• Support the administration and maintenance of learning technologies and systems used by U-Haul University. 

• Monitor learner completion data and generate reports for stakeholders and leadership. 

• Maintain accurate records of learning assets, course ownership, project status, and review schedules. 

• Support learning analytics initiatives, dashboards, and reporting efforts. 

• Assist with testing and quality assurance activities related to learning systems, course deployments, and learner experiences. 

Project Financial Management & Systems Administration 

• Coordinate project-related quotes, estimates, purchase requests, invoices, and vendor documentation. 

• Utilize Azure DevOps to manage project requests, track work items, document project progress, and maintain project records. 

• Manage project intake and workflow tracking through Azure DevOps, ensuring accurate assignment of work requests, resource allocation, billing information, and project completion documentation. 

• Coordinate the preparation and submission of quotes and invoices related to project deliverables and completed work. 

• Assist in tracking project budgets, expenditures, and resource utilization to support effective project planning and financial accountability. 

• Generate project status reports, budget summaries, and resource utilization reports as needed. 

• Maintain documentation supporting project billing, vendor services, and completed deliverables. 

Continuous Improvement 

• Identify opportunities to improve project workflows, development processes, and stakeholder experiences.