Administrative Assistant

Annual Salary Range:  $45,500.00-$50.000.00 US Dollars
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.  You may be eligible to participate in a Company incentive or bonus program.

Shift: Monday–Friday 8:00am-5:00pm

Benefit Information:
ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management. 

Position Summary:
The Administrative Assistant will support our team with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations. This Administrative Assistant will also handle work orders, tracking all invoices and helping onboarding.

Key Responsibilities:

• Provide general administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute minutes of meetings, reports, and other documents.
• Maintain and update office files, databases, and records.
• Order and manage office supplies and equipment.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events, conferences, and meetings.
• Perform data entry and maintain accurate records.
• Collaborate with other team members to support various projects and tasks.

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive information with discretion.

Preferred Skills:

• Experience with office management software, such as CRM and ERP systems.
• Knowledge of basic bookkeeping and office administration.
• Familiarity with project management tools and techniques.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities.  Additional functions and requirements may be assigned by management as deemed appropriate.