Senior/Lead Administrative Specialist Progression

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Power up a career with us.<span style="font-family:"Calibri",sans-serif"> Our people are our greatest investments. 

 

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Be the light to help us keep our customers connected.  If you are interested in a career and not just a position, <span style="font-family:"Calibri",sans-serif">Tampa Electric<span style="font-family:"Calibri",sans-serif"> is the place to be! Tampa Electric offers competitive pay, a comprehensive benefits package and opportunities for growth and development in a friendly and professional work environment. We embrace diversity and the inclusion of all. We believe our differences, unique perspectives and talents are our strengths and integral to the success of our company.

 

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">We’re honored to serve approximately 780,000 customers across West Central Florida and safely provide them with clean, affordable and reliable electricity. We’ve been doing it for more than 100 years, and there’s so much more ahead.  

 

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Join our team of energy experts as we build on that legacy through innovation, continued solar investments, cost-effective and sustainable energy solutions all while keeping top-notch customer service at the center of all we do. 

 

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Tampa Electric<span style="font-family:"Calibri",sans-serif"> is a subsidiary of Emera Inc., a family of energy companies which also includes TECO Peoples Gas and New Mexico Gas Company. Emera provides energy to residential and commercial customers in the United States, Canada, and the Caribbean, with career opportunities available in all of these locations. 

 

 

POSITION CONCEPT
Administrative Specialist provides administrative and technical support to the leadership team in the DD&E organization by performing general administrative activities and departmental coordination duties of varying scope and complexity. Assisting with inter-department communications. Duties often involve administrative projects with critical time paths. Provide budget support for all DD&E Cost Centers to include but not limited to budgeting forecasts and updates, expenses, and data input for the department. This also includes the creation and maintenance of electronic files for Purchase Requisitions and other critical documents.

 

PRIMARY DUTIES AND RESPONSIBILITIES 
1.    Provides administrative support to the DD&E leadership team as necessary. Duties included, but not limited to, copying, mailing, filing, data entry, ordering office supplies, document retention, travel arrangements, conference registrations, and other similar tasks as requested. 
2.    Validate cost centers financial charges monthly to ensure proper accounting disbursement practices are followed; create purchase requisitions (PR) and service entry sheets (SES) in SAP, accrue expenses monthly, follow-up on invoice discrepancies; reconcile Visa statements; correct receiving orders. 
3.    Support  the coordination of service area cost centers’ departmental budgetary reforecasts and variance analyses and coordinate other special projects to ensure business plan goals are met in accordance with the ED Financial Reporting Schedule. Support activities in preparing monthly forecasts, monthly variance reporting & analyses and the annual budget through SAP modules.
4.    Provide technical support and expertise related to Microsoft Office Suite (Word, Excel, Access, and Power Point), WorkPro work order system, and SAP system (basic/admin desktop and payroll functionality); provide training, generate reports, presentations, and spreadsheets used by management. 
5.    Perform various department activities related to SAP including department organizational structure updating. Respond to confidential data requests, as directed by management, compiling, and communicating information to Human Resources, and Employee Relations.
6.    As appointed serve as service area coordinator for the following activities, Values, Ethics & Compliance, Facility Services & Telecommunications, community involvem