Administrative Assistant- School of Physical Therapy & Athletic Training

Job DetailsJob Location: Hillsboro Professional Campus - ORPosition Type: Non-ExemptJob Category: Faculty and Staff Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

 

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

 

GENERAL DESCRIPTION OF POSITION

The Administrative Assistant for The School of Physical Therapy and Athletic Training is part of the administrative team and provides essential day-to-day operational support to students, faculty and Program Directors. This role is student and faculty interfacing and focuses on the needs of the School, ranging from general office support, resource management, event coordination and support, student fundraising, and student worker supervision. 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

Student and Faculty Support:


Serves as primary point of contact for student and faculty questions and resource needs
Maintains academic calendars, class schedules, and student rosters
Assists with room reservations
Provides students with fundraising guidance per policies and procedures
Oversees and provides guidance to the FWS lab maintenance student team


Clinical Education Support:


Provides support to the Coordinator of Clinical Education for the MSAT program
General Administrative and Program Support
Takes meeting minutes for MSAT and DPT programs
Facilitates with registration and MSAT course evaluations
Maintains office, classroom and lab supply inventories
Maintains office equipment
Submits and monitors facility request


 

SECONDARY FUNCTIONS

Perform other duties as assigned by the Manager of Administrative Services and/or the Program Directors.

SUPERVISOR RESPONSIBILITY

Supervises Student workers only
QualificationsEDUCATION AND/OR EXPERIENCE


High School Education or equivalent required.
Minimum of 1 years’ experience in a general office setting or higher education setting.


 

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS


Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
Builds on basic learning and carries it from one situation to another.
Demonstrates critical thinking skills in problem solving and decision-making.
Asks questions and seeks assistance.
Takes responsibility to eliminate the source of problems.
Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
Maintains proper appearance and personal conduct for the employee’s particular job.
Uses effective communication skills taking into consideration body language, filters, listening and paraphrasing.
Demonstrates ability to work in a team environment. 
Proficiency with Microsoft Office Suite, Google Workplace and file management systems (e.g., Box).
Excellent written and verbal communication skills with the ability to interact professionally with students, faculty and Directors.
Advanced organizational skills.
Demonstrates the ability to work in a team environment.
The ability to work independently with minimal direction.
Demonstrates critical thinking skills in problem solving and decision making. 
Asks questions and seeks assistance.


 

WORKING CONDITIONS


Full-time, in person, on-site position on the Hillsboro Campus.
Standard weekday hours 8am-5pm with some flexibility.
There may be occasional early evening or weekend events (Commencement).


 

APPLICATION PROCESS

To apply, please upload your resume,  cover letter and three professional references along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

 

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

 

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communa