Clinical Research Coordinator

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Occupational Summary

Provide leadership and coordination in the conduct of multiple, complex oncology clinical trials and research studies including Investigational Products [IP] for the Duke Cancer Institute’s [DCI] Brain Tumor Clinical Research Program [BTC].  The Oncology Clinical Research Unit [CRU] oversees the conduct of research. 

 

Work Preformed

Operations, Study and Site Management – 50% Effort

• Employ strategies to maintain recruitment and retention rates, and assist participants with individual needs.  Collect information to determine appropriate study feasibility, recruitment and retention strategies.  Evaluate processes to identify issues related to recruitment and retention rates; offer solutions. 
• Work closely with the Principal Investigator [PI] and study team to recruit, screen and enroll participants for studies.  Conduct and document consent for study participants, per internal BTC policies.  Schedule participants and conduct visits for studies; conduct and document visits. 
• Coordinate study activities with teammates and colleagues to successfully implement and conduct the study.  Recognize and offer solutions to study problems. Escalate issues appropriately.  Take part in site initiation and closeout visits.  Assist in the development of new studies.
• Maintain study's compliance with institutional requirements and policies.  Maintain appropriate study-level documentation including enrollment logs, and patient registration in the system of record.  Record adverse events [AE] and report promptly.  Assist with maintenance of Delegation of Authority Logs and training of key personnel on study specific duties.     
• Assist with the development of Conflict of Interest [COI], Data Safety Monitoring Plans [DSMPs], and Research Data Security Plans [RDSPs].  Assist with the coordination of external monitoring boards.
• Follow procedures and documentation of study payment and participant care expenses in a timely fashion.  Collaborate with the finance team to monitor financial study milestones and report appropriately.  Coordinate with financial teams and participate in budget development.  Assist with study budgets and closeouts. 

Communication – 20% Effort

• Serve as primary liaison with sponsors, study personnel and PI for assigned studies. 
• Collaborate, and communicate with other study personnel as required. 
• Communicate concerns clearly in a professional manner. 
• Respond timely to emails, phone calls and questions. 
• Refer more complex questions and escalate issues to others as appropriate.  

Data –10% Effort

• Use Electronic Data Capture [EDC] systems and enter data accurately.  Detect issues related to data capture, collection or management and suggest solutions. 
• Comply with required processes, policies, and systems to ensure data security and provenance.  Recognize and report vulnerabilities related to security of physical and electronic data.  Assist in investigating incomplete, inaccurate or missing data and documents to ensure accuracy and completeness of data.