Administrative Coordinator - Research Administration & Compliance

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

M-F 8 AM - 5 PM    ONSITE 100%

JOB SUMMARY
Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division. 

The McDermott Center / Center for Human Genetics at UTSW provides expertise and resources for clinicians and basic scientists to identify genes and sequence variations that contribute to human diseases and traits. If your career ambitions include working in higher education with world leaders in genetic research, we have an opening for a bright, energetic, customer service-oriented person to work and grow their academic administrative career.

The position is a key member of the administrative office, responsible for coordinating major programs, activities, and special projects while providing advanced support to the Center Director, Center Administrator, and faculty. Duties include managing a complex, multi‑year Scientific Research Agreements (SRA); assisting with federal and private grant submissions; overseeing post‑award activities; and supporting other research-related projects. Key responsibilities involve collecting and analyzing data, maintaining project timelines, and preparing detailed budgets, forecasts  and reports.

This role requires experience in project management and research administration within higher education or healthcare, as well as knowledge of federal regulations, including Uniform Guidance. Strong communication and customer service skills, proficiency in Microsoft Word, Excel, and Adobe applications, foundational financial skills, effective collaboration, and exceptional attention to detail are essential. A full list of position responsibilities below.

Pre‑Award and Post‑Award Administration, Management & Compliance (75%)

• Leads and provides guidance managing the preparation and submission of research grant proposals, subsequent award setup and progress reporting. Collaborates with faculty on proposal budgets to ensure compliance with sponsor and institutional requirements;  coordinate internal deadlines to meet all internal and external submission requirements and deadlines.

• Maintain organized pre- and post-award files records and files on grant and SRA agreements; reviews terms to ensure completeness and compliance with applicable Federal and state laws and regulations, sponsor and UTSW policies.

• This position will help identify and pursue grant opportunities that support the Sequencing Populations to Accelerate Research and Care (SPARC) program. The successful candidate will work closely with Center’s existing leadership team to support the Center Director and SPARC Director in managing a large, multi‑year Scientific Research Agreement (SRA) that currently funds the SPARC program.

• Serve as a faculty and staff resource regarding pre‑