ARIZONA DEPARTMENT OF CORRECTIONS

 REHABILITAION  REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

CORRECTIONAL RECORDS CLERK II

Job Location:

Address:  

Arizona State Prison Complex (ASPC) – Winslow Apache Unit
38322 US-180.
St Johns, AZ 85936

Posting Details:

Salary: $33,600

Grade: 12

Closing Date: 03/10/2025

Job Summary:

Are you an organized individual with clerical office experience? The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position involves daily
communications, auditing, file organizing, report writing, and record-keeping at the ASPC -Winslow.

Job Duties:

- Audits all institutional files for all new arrivals and maintains two-year annual audits
for proper internal self-audit requirements
- Generates Notifications of Release for upcoming releases
- Facilitates institutional review of all court sentencing documentation for newly arriving
inmates, along with the reviewing and/or tracking of requested court documentation
by returning inmates after court hearings or trials
- Completes all court document entries for the institution
- Forwards all appropriate documentation for review to the Time Computation Unit at
Central Office
- Processes violator paperwork, prepares files, and tracks violator warrants
- Confers with supervisors, attends staff meetings, and provides coverage for other staff
when needed
- Tracks document requests for necessary completion of inmate institutional files
- Attends yearly training and trains Correctional Records Clerk I’s
- Pulls files for review by authorized staff and assists with the duties of the Correctional
Records Clerk I
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Office practices and procedures
- Laws, rules, policies, and procedures governing inmate files and documents
- Automated data/manual storage and retrieval techniques and equipment
- Numerical and digital filing systems
- Operation of office equipment including copiers, fax machines, and telephones
- Basic mathematics
- Business English, including grammar, spelling, and punctuation
- Computer usage and various software programs (Microsoft Office and Google Suites)

Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Researching, collecting, and formatting information
- Performing office clerical practices and techniques
- Sorting, filing, retrieving, and replacing files/records
- Utilizing a computerized database to perform data entry

Ability to:
- Learn and use the Arizona Correctional Information Systems (ACIS)
- Work with minimal supervision
- Interpret and apply department policies and privacy guidelines governing the
provision of inmate information to others
- Lead and train in work assignment
- Follow verbal and written guidelines
- Work in a prison environment

Selective Preference(s):

- High School Diploma or General Education Development (GED)
- Customer service experience

Pre-Employment Requirements:

In an effort to maintain a sEmployment is contingent on the selected applicant passing a background investigation, drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all req