Ice Cream Americas Executive Office Coordinator

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Job Title: Ice Cream Americas Executive Office Coordinator

Location: Englewood Cliffs, NJ

Terms & Conditions: Full time, International assignment is not available for this role and relocation for local and international candidates is not provided. 

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company.​ A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.​ Because we know, life tastes better with ice cream.​

ABOUT THE MAGNUM ICE CREAM COMPANY:

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers.​ Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.​  

With 19,000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.  We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.  We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.  

We dream big but keep things simple to act fast.​ 

If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE

As Executive Office Coordinator, you’ll play a critical role in supporting the General Manager, CFO, SVP HR, and General Counsel of the Americas, ensuring seamless operations across the Executive Office. You’ll be the connective tissue between senior leadership, internal teams, and external stakeholders - managing complex schedules, high-level leadership visits, and confidential communications with precision and professionalism.

Unilever Ice Cream is the largest global Ice Cream Company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability we have 35 brands, including 3 one billion Euro brands (Magnum, Wall’s, Ben & Jerry’s), a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.  

Key Responsibilities

• Provide high-level administrative support to the GM, CFO, SVP HR, and General Counsel of the Americas
• Manage complex calendars, prioritize meeting requests, and coordinate time-sensitive communications
• Plan and execute all logistics for executive-level visits across the Americas, including itineraries, agendas (in partnership with hosting team), travel, and on-site coordination
• Serve as a liaison between the Executive Office and internal/external stakeholders
• Prepare executive-ready materials where appropriate: presentations, briefing documents, and reports
• Support regional leadership meetings, offsites, and virtual events
• Track key deliverables, follow-ups, and confidential initiatives across the region
• Support NA HQ office logistics as needed in partnership with Workplace Services team.

Qualifications

• 5+ years of experience supporting senior executives in a global or matrixed organization (CPG experience preferred)
• Flexibility to travel up to 20% across the Americas to support executive visits, leadership events, and strategic initiatives
• Exceptional organizational and communication skills
• Proven ability to manage sensitive information with discretion
• Proficiency in Microsoft 365, Teams, and virtual collaboration tools
• Fluent in English; Spanish and/or Portuguese a strong plus
• Comfortable working across time zones and