Administrative Assistant I Operations- College of Nursing

Classification Title:

Enter the classification title here.

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

College Administrative Support 
- Provide general administrative support for college-wide operational initiatives, including assisting with scheduling, calendars, planning timelines, and other processes for administrative, academic, and student-focused activities.
- Support coordination and logistics for student events and activities, including orientations, information sessions, and recognition ceremonies.  Assist with event set-up, registration, signage, communication, and materials preparation.
- Assist in preparing basic communications, reports, or forms, including announcements, event flyers, room reservation requests, facilities notifications, and logistical checklists.
- Assist with operational projects and seasonal tasks, such as academic year preparation, facility readiness checks, campus safety drills, or policy implementation efforts.
Facilities and Space Coordination (20%)
- Coordinate the annual space allocation survey, ensuring accurate and timely completion in accordance with university policies and deadlines.
- Support space utilization tracking by maintaining accurate records of faculty and staff office assignments, shared workspaces, and common areas.

Inventory and Equipment Management 
- Coordinates surplus property and equipment disposal processes, including preparing forms, coordinating pickups, and confirming proper documentation for inventory removal or transfer, per university surplus procedures.
- Assist with the tagging, tracking, and reconciliation of capital assets and technology equipment (e.g., computers, monitors, printers), ensuring compliance with institutional guidelines.
- Coordinate the distribution and return of shared equipment and resources, such as laptops, projectors, mobile carts, classroom presentation tools, and simulation lab items. Maintain check-out logs and ensure timely return and condition verification.

Travel and Guest Logistics 
- Coordinate travel arrangements for students, visiting guests, and operational leadership, including booking flights, lodging, ground transportation, etc.
- Support finance team with collecting documentation needed to process travel authorizations and reimbursements in compliance with university policies and procedures.

Expected Salary:

$17.00-$20.00 /hour 

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:

• Experience in a higher education or academic environment.
• Proficiency in Microsoft Office Suite and calendar management systems.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Experience supporting leadership and managing sensitive information with discretion and confidentiality

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No