Sourcing & Category Management Expert VI

Main responsibilities

• In the range of his/her procurement scope, cooperate and support the development and implementation of ING sourcing strategies at local level

• Deliver local Non-IT Sourcing Categories Strategy, ensuring management in line with Bank strategy and processes/regulations compliance

• Independently lead procurement processes at local level

• Interact at global level to propose and share best practices, relevant projects, and guidelines to be applied at local level

• Act as an advisor/mentor for new employees and co-workers in lower positions and be able to coordinate them ensuring results in line with targets

• Initiate and implement sourcing strategy and process (RFQ/RFI/RFP/Auction/contract definition)

• Propose analysis and ensure their quality (spend, market, demand, etc.)

• Ensure completeness of documentation (contract/RFP/report, etc.)

• Train and support Intern & Procurement Junior Specialist
   

Organizational position and relationships

• Report to: Head of Procurement

• Internal working relations:

  • 1st line: entire business with a focus on Non-IT departments

  • 2nd line: Several departments (e.g. Legal, Compliance, ITSR, International colleagues, ORM, etc…)

  • External working relations: External Suppliers

Main tasks
 

Market analysis and strategy:

• Very good knowledge of Non-IT category spend (Operations/Marketing/HR/FM)
  Ability to understand market trends and benchmarks with other ING Branches/Companies/Industries
  Sourcing:

• Identify and promote sourcing initiatives aiming to achieve goals such as cost optimization, higher quality of services, innovation, better value for money, etc.

• Initiate, develop and implement sourcing initiatives in line with the above

• Collect business needs/requirements and be able to challenge technical and functional specification

• Design the tender process identifying internal and external stakeholders, leading tasks and related communication

• Define tender documentation and manage the operational steps of tenders independently (suppliers involvement, tender doc definition, offers comparison, negotiation, contract definition)

• Reviewing, adapting, by making sure that all offers meet internal requirements and policies

• Challenge the internal demand to pursue cost optimization

• Approving requests, follow up on them until purchase order dispatch

• Supplier onboarding and Supplier qualification
   

Contract Management:

• Prepare contract documentations with direct responsibility of the economic part and coordinating with the other departments for the rest

• Identify problems or improvements in existing contracts and make proposals for improvement
  Monitor contracts status, of the scope assigned

• Plan renewal activities and negotiation accordingly to Non-IT Category strategy
   

Suppliers management:

• Creation and foster of a good relationship with suppliers, being able to identify key stakeholders and decision makers

Risk Management and compliance:

• Be able to execute procedures and controls, in line with Bank policies and regulations (i.e. Supplier onboarding, KYS, contract monitoring)

• Identify and implement activities of remediation driven by Bank policies and procedures

• Providing support on updating local procedures/policies in line with HO guidelines when required

Reporting:

• Perform spend analysis

• Formulate reports concerning purchasing activities individually

• Compile HO / Local reports on Sourcing activities and results, contracts status, active suppliers

• Prepare PPT to be shared with middle/high management of the Bank

Technical Skills

• Above  5 years experience in Non-IT procurement categories

• Applications (ERP, Excel, PPT, Access, spend analysis tools, e-sourcing platforms)

• Knowledge of internal Bank processes and of all Procurement internal guidelines, procedures and regulations (preferable)

• Knowledge of sourcing methods and market best practices

Soft Skills

• Team spirit

• Highly committed

• Accuracy

• Pro-active and problem solving attitude

• Good project management skills (ability to maintain governance and overview on t