Administrative Assistant

Holcim Building Envelope, a recognized leader in the roofing and construction industry, is looking to grow our team in the Florence area in a key administrative role.

 

Pay: $27.77/hr

 

Job Purpose

The Administrative Assistant is responsible for delivering comprehensive administrative
and secretarial support to ensure the efficient operation of the organization. This role
encompasses a wide range of activities, including producing and formatting documents,
collecting, recording, sorting, and accurately filing information, handling all incoming and
outgoing mail, and preparing routine reports and documentation. Additionally, the
Administrative Assistant is tasked with, organizing itineraries, scheduling and arranging
appointments and meetings, and responding to inquiries from internal and external
stakeholders. They also perform data entry tasks, manage reception duties such as
answering telephones and greeting visitors, and assist in various administrative tasks to
support the smooth functioning of the organization. This role demands a high level of
organization, attention to detail, and the ability to manage multiple tasks simultaneously,
playing a crucial part in maintaining effective communication and operational efficiency.
Furthermore, the Administrative Assistant must demonstrate care and passion for team
member engagement, fostering a supportive and collaborative work environment.

Key Duties and Responsibilities

1. Administrative Support and Coordination:
o Manage department calendars, support raw material deliveries, handle
expense reconciliation, manage phone calls, supplies, imaging, payroll
troubleshooting, meetings, meals, travel arrangements, tours, reports, and
parcel handling.

2. Operational and Event Management:
o Oversee the receipt of raw materials and services for production, assist
with shipping procedures and purchase orders, and plan events for small
and large groups including scheduling, collaborating with other
departments, ordering food and supplies, and assembling materials.

3. Compliance and Continuous Improvement:
o Conduct internal ISO9000 audits in preparation for annual formal audits,
help with continuous improvement within 5S areas, and participate in
weekly 5S audit activities.

4. Relationship and Engagement Facilitation:
o Establish and maintain effective working relationships with staff,
customers, vendors, and others. Assist with onboarding activities, facilitate
team member and community engagement programs, and support HS&E
(Health, Safety, and Environment), sustainability, and human rights site

engagement. Ensure smooth functioning of the front office and other
administrative areas.

 

Qualifications

 High school diploma or equivalent
 Flexible working schedule (Days and Nights)
 Experience with Microsoft / Google Office Products
 Experienced at multitasking and being self-directed