Senior Administrative Business Partner

The Position

We are seeking a Senior Administrative Business Partner to join the Chief Marketing Office (CMO). This position provides strategic, operational, and administrative support to senior executives within the CMO department and across key teams, including 1Marketing, Digital Marketing Office (DMO), Access & Account Marketing (AAM), and Population Health (PH). This is a dynamic role—not a cyclical one. Success requires strong organizational, executional, and communication skills, comfort with ambiguity, and the ability to prioritize and pivot quickly as business needs evolve.

Functional Job Responsibilities:

• Executive & Cross-Team Calendar Management: Independently manage complex, dynamic calendars across assigned senior leaders (including titles such as Senior Director, Executive Director, and Vice President), ensuring alignment and prioritization of key business activities and stakeholder engagement. 

• Event Planning & Execution: Own end-to-end logistics and planning for key internal events, including: Lunch and Learns, Partner Day, 1Marketing Town Halls, Marketing Excellence Awards, CMO and ESMDF offsites, and external CMO engagement activities 

• Training & Rollouts: Support the coordination and delivery of organization-wide training sessions, program and activation rollouts, ensuring smooth execution and engagement across stakeholders. 

• Data & Confidential Information Handling: Manage sensitive and confidential people-related data ( including P&C reports, hiring trackers, Veeva tracking, and people rosters) and future organization strategies with utmost discretion and data integrity.

• Operational Oversight: d-list management, processing of contracts & POs, new hire onboarding, and internal g-site management as needed

Job Responsibilities: 

• Highly skilled in Google Suite  and managing shared team drives and complex scheduling requests, potentially across multiple time zones

• Advanced knowledge of available Genentech IT systems (ex, cSuite, virtual collaboration tools)

• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

• Plan large mid-level, internal meetings (e.g., department meeting, large team/committee)

• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs

• Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.

• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)

• Contribute to and assist with agenda and meeting material creation and distribution, flow of off-site events and meetings, etc

• Attend all internal meetings & assist in note-taking and/or action item follow-up

• Draft email communications on behalf of manager, team, department, leader, etc

• Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

• Coordinate collecting and implementing feedback for communications when applicable

• Coordinate certain logistics of moves (space management), closely collaborate with the administrative space planning lead

• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process) 

• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

• Manage and plan team building events & workshops

• Keep up-to-date on available trainings and organize for team and/or other admins in dept

• Process and manage vendor/speaker engagements, myBuy contracts and myBuy payments, etc

• Autonomously maintain department org charts

Required Skills and Qualifications: 

• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical/biotechnology industry is preferred.)<